Job Description
Objective:
Responsible for the day-to-day administration of the global and local travel programs in the Americas countries on behalf of the Publicis Groupe, in collaboration with the Global Travel and Related Services Manager.
Responsibilities:
- Respond to issues which may arise with travel suppliers
- Providing assistance to the Global Travel and Related Services Manager with global Request For Proposals
- Overseeing and project managing implementation of the global travel program in new agencies / markets to agreed timescales
- Day-to-day tasks of the corporate card program for all markets:
- Ensuring internal controls / processes are respected
- Processing card applications (including internal application forms)
- Debt / delinquency management of all card products
- Aligning the Travel Supplier payment process with accounts payable teams
- Annual audit of cardholder employee status
- Ensuring hierarchy for all markets is correct for global suppliers, including checks on raw data
- Completing required reporting:
- Working in collaboration with AMEX Travel and AMEX Card to create monthly data blocks
- Contracted carriers market share reporting : identifying and reducing leakage
- Prepare and analyse monthly and quarterly travel reports for the Groupe and the Solutions HUBs from global AMEX Travel interactive dashboard
- Annual CSR reports in collaboration with AMEX Travel
- General reporting / spend analytics
- Co-write Quarterly Business Review presentations with global suppliers
- Arranging signature of Local Country Agreements for global suppliers
- Managing and maintaining the list of out of policy approved travellers with the HUB CTOs
- Acting as 2nd level approver for out of policy travel bookings:
Bookings made locally which breach the Groupe’s travel policy
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- Reviewing situations where more than the required number of travelers are on the same flight
- Managing local travel contracts
- Running local travel contract RFPs
Qualifications
•Studies in: Business Administration, Finance, Public Accounting or related major
•At least 3 years in similar positions related to Travel, in multinational organizations and experience in Shared Service Centers
•Advanced English (oral and written skills)
•Portuguese is a plus
What We Do
As a platform at the intersection of marketing and digital business transformation, driven through the alchemy of creativity and technology, Publicis Groupe is built on The Power of One. Publicis Groupe offers its clients seamless access to the expertise of its 80,000 talents across four Solution hubs: creative with Publicis Communications (Publicis Worldwide, Saatchi & Saatchi, Leo Burnett, BBH, Marcel, Fallon, MSL, Prodigious), media services with Publicis Media (Starcom, Zenith, Spark Foundry, Blue 449, Performics, Digitas), digital business transformation with Publicis.Sapient and health & wellness communications with Publicis Health. Publicis Groupe’s agencies are present in over 100 countries around the world.
