Proposals and Contracts Analyst

The Proposals and Contracts Analyst is responsible for generating full bids, including pricing, proposal text, and eventually contracts if awarded to customers under our commercial business unit. An effective analyst will have a strong critical thinking mindset with demonstrated ability to follow process and work in a cross-collaborative environment, with experience in pricing/budgeting and proposal writing. This role will interact closely with internal stakeholders to analyze clinical research protocols and opportunity and client requirements and then to drive and develop on-time, high quality, functionally and technically sound proposals comprising of project/opportunity budgets, written proposals, and ongoing iterations of budgets and contracts through to contract finalization.

The Proposals and Contracts Analyst acts as a central bid leader to plan, notify, coordinate and follow up with internal teams and potentially external parties to provide customized and proposal specific budgets, responses, and ROIs as input to the proposal development process. This role also supports the coordination of study contracting and may also support development of change orders to existing won opportunities and transition of key information to project delivery teams (project handover).

Requirements

• Plans, organizes and implements the proposal delivery process from Request for Proposal (RFP) through proposal delivery and eventually contracting.
• Interfaces with internal and external (prospective and existing clients) stakeholders to facilitate completion of strategic, effective, and high-quality proposals to optimize alignment and continue Greenphire’s tradition of achieving high project win rates.
• Receives and analyzes RFPs received to ensure appropriate internal stakeholders are engaged in the proposal delivery process. Plans the key proposal delivery timelines against the requested proposal delivery milestones from the RFP or Sponsor, taking into account internal and solutioning, quoting and quality review activities. Ensures key external deadlines (e.g., submission of questions, proposal submission, etc.) are proactively managed or negotiated for on-time delivery.
• Establishes key estimating parameters required for budget and proposal development obtained from the RFP or client (will request if key parameters are missing).
• Identifies potential barriers or risks for completion and implements mitigation strategies. Escalates to manager when deliverables are at risk based on committed timelines.
• Consistently produces and writes high quality, customized proposal text across all deliverables. Ensures proposal text and budgets match requirements from the RFP, determine key selling messages with input from others, highlight key assumptions and approaches where required.
• Suggests and implements pricing and proposal strategies to improve quality of proposal while maximizing project rates and effort coverage for the work to be delivered.
• Supports generation of awarded studies’ contracts and change orders working closely with the Operations and Finance teams to update scope, budgets, and change order amendment templates.
• Contributes to Proposal and Contact text libraries to provide text for future use and adaptation.

Qualifications

• Bachelor’s degree in business or finance with a minimum of 2 years of experience in budgeting, finance, proposal development and/or contracts management within a clinical research/pharmaceutical environment; or equivalent combination of education, training, and experience
• Strong expertise with Microsoft Office with expertise in Excel
• Knowledge of clinical research and budget management required
• Ability to interpret and prepare budgets and customer facing documents
• Ability to prioritize multiple tasks with limited management guidance and oversight