Associate, Billing

Company Description

PUBLICIS RE:SOURCES is an established and dynamic Shared Services Organization that provides Finance, Accounting, Payroll and IT Services to companies within the Publicis Groupe. Publicis Groupe, based in France, is the third largest communication group worldwide. The Groupe owns three of the top global advertising networks: Leo Burnett, Saatchi & Saatchi and Publicis. With PUBLICIS RE:SOURCES, you will have the opportunities to work with these interesting and creative media and advertising agencies and chart your career path with us. To support our expanding service offering, we are seeking candidates who are ambitious, high caliber and dynamic to join our team.

Job Description

• Process billings (estimated, reconciliation, final) and coordinate all aspects of billing, such as billing dates, billing schedule and supporting documentation if necessary, in accordance with client requirements
• Prepare and distribute the billing package, including any back up documentation as per client requirements and Agency’s instructions.
• Monitoring the transaction workflow (billing and cash receipting) and ensure timely processing accordingly to SLA.
• Understand the billing and cash receipting processes and its various control.
• Prepare and update billing related matters/report as per schedule.
• Monitor unbilled media and coordinate a resolution of any pending items that are in queries.
• Unbilled media meeting with Agency.
• To perform take up, transfer job, recoveries job and close job function.
• Prepare Inter-company billing and Recharge.
• Follow up Inter-company receipting from Citi-Direct, prepare and reconciliation the payment received from Inter-Company.
• Input Cash Receipting based on the payment advice received from Credit Control teams, clients and Inter-Company on timely manner.
• Update weekly outstanding receipts and follow up receipt queries.
• Manage and priorities billing workload to ensure deadlines are maintained.
• Close collaboration with related departments such as Media buying, Media planning, Agency Finance, Resources team and credit control team.
• Provide accurate Invoices and agreed supporting documents to clients to enable prompt processing and payment.
• Assist Team Leader for AR function (Billing and cash receipting) related matters.
• Coach, motivate and provide guidance to team members.
• Participation in the implementation of process improvement initiatives and other ad-hoc activities identified by Management.
• Other ad-hoc duties.

Experience/Qualifications

• Possess at least 3-6 years of business experience in accounting/financial analysis role
• Experience in a shared service or business process outsourcing engagement will be an added advantage
• Candidate must have at least a Degree in Finance & Accounting/Commerce or equivalent

Skills (including technology)

• Strong communication skills
• Strong attention to details
• Problem solving and analytical skills
• Proficient with MS Excel – especially analyzing data and preparation of reports

Attribute/behaviours

• Ability to multi-task within a fast-paced environment and willing to work extra hours during month end and year-end closing.