Assistant Accounts Payable Manager

About The Position | Major goals and objectives and location requirements.

The Assistant Manager, Accounts Payable is responsible for assisting the Accounts Payable Manager in overseeing the Accounts Payable Department. Primary responsibilities include managing the staff that processes employee expense reports, reviewing vendor onboarding documents or change requests, managing foreign reporting vendor/invoice processing, and IRS tax compliance and reporting. Additional responsibilities include maintaining a thorough knowledge of the Oracle and 170 systems, assisting with data entry and assisting with month-end and year-end close. Will work closely with Finance department personnel and external customers.

This position is hybrid in-office in Des Moines, with the ability to work remotely for up to 2 days per week. Office hours are 8:00 am to 4:30 with work from home days of employee's choice.

About The Team: | The Team and/or Brand.

The Accounts Payable department is part of our Shared Services Organization. Accounts Payable is responsible for accurate and timely processing of invoices and T&E reports while ensuring compliance with all relevant laws and regulations. The team consists of 9 individuals handling Travel & Entertainment expense reporting, payment processing, vendor maintenance and keying of invoices.

About The Positions Contributions: Weight % Accountabilities, Actions and Expected Measurable Results.

50% Supervise the Accounts Payable and expense reporting staff/process and assist the Shared Services Manager in overseeing the accounts payable staff/process. Duties include:

• Responsible for the direct supervision of the day-to-day activities for the Travel and
• Entertainment (T&E) expense functions and Accounts Payable staff.
• Coach and mentor T&E staff and Accounts Payable staff.
• Prepare performance appraisals for both staff.

30% Assist AP Manager with 1099/1042 tax reporting requirements and compliance. Duties include:

• Responsible for analyzing/researching tax information to ensure compliance with IRS tax reporting and withholding for 1099/1042 solutions.

• Prepare the 1042-S files for submitting to Sovos Compliance LLC for printing, mailing, and filing with the IRS.
• Support AP Manager with preparing the 1099 files to submit to Convey Compliance Systems, Inc. for printing, mailing and filing with the IRS.

20% Other Responsibilities:

• Assist with month-end close.
• Manage the daily operations of the 170 Systems scanning system; basic knowledge of all hardware and related software are required to support the process. 

• Responsible for entering invoices into Oracle.
• Act as an information source on organization policies and procedures and recommend changes to streamline processes and enhance automation.
• Create and maintain process documentation.
• Perform system testing
• Assist with other projects as needed.

The Role’s Minimum Qualifications and Job Requirements

Education:

Associates Degree or Bachelor’s Degree in Finance/Accounting or equivalent experience

Experience:

2-4 Years of experience in Accounts Payable Department preferably with supervisory experience.

Specific Knowledge, Skills, Certifications and Abilities:

• Proficient knowledge in Accounts Payable functions, principles and procedures. 
• Able to maintain a high level of accuracy in preparing and entering financial information. 
• Knowledge of 1042/1099 reporting laws. 
• Able to effectively research, assess and resolve complex issues. 
• Familiarity with various web applications is helpful. 
• Proven strong communication and interpersonal skills with all levels of management required. 
• Supervisory experience preferred.
• Effective verbal and written communication skills. 
• Ability to manage multiple requests, assess priorities and consistently meet deadlines is required. 
• Able to effectively train and or cross-train staff on processes and procedures. 
• Experience with the Oracle Financial Systems and 170 Markview Systems a plus.

% Travel Required (Approximate): Less than 5%