AR/AP Specialist

Company Description

At KPFF Consulting Engineers, we are more than just an engineering design firm. For over 60 years, we have dedicated ourselves to innovative, sustainable engineering that shapes the built environment and tackles complex infrastructure challenges. Our team culture emphasizes balance, growth, and well-being, supporting each member’s professional journey with flexibility, generous benefits, and a collaborative approach to work-life integration.

With over 1,400 professionals across 27 offices nationwide, KPFF’s decentralized structure allows each office the flexibility to pursue projects aligned with their regional strengths. Learn more at www.kpff.com.

Job Description

KPFF – Sacramento is looking for a full-time AR/AP Specialist to join our team. The primary responsibilities of this position will be managing accounts receivable and accounts payable processes, ensuring accurate financial records, and supporting the accounting team. We’re looking for self-motivated candidates with great communication skills, good time management, and a problem-solving mindset.

Core Responsibilities:

• Manage administrative project setup in our accounting system.
• Maintain and analyze job cost records.
• Track contract and project information, ensuring accurate project data in the accounting software.
• Work with project managers and clients to reconcile project costs.
• Monitor A/R and A/P – work closely with project managers, clients, and vendors.
• Coordinate and interact with the corporate accounting division.
• Become an expert on accounting software functionality and office procedures, with the opportunity to educate others on best practices.
• Assist in other accounting team core responsibilities.

Qualifications

• Minimum BA/BS degree with accounting/finance emphasis or equivalent experience.
• Positive attitude and ability to work in a team environment, be proactive, and take initiative.
• Solid understanding of basic accounting processes.

• Excellent communication skills (by phone, in writing, and in-person) and the ability to professionally collaborate with project managers, clients, and consultants.

• Strong analytical capabilities and attention to detail
• Strong organizational, time management, and problem-solving skills.
• Ability to adapt quickly and identify and resolve problems.
• Advanced Excel skills and strong Word skills.

Other Desired Experience:

• Experience in an engineering consulting firm (or another professional services firm).
• Experience developing custom reports and inquiries utilizing Excel.

Physical Demands and Work Environment:

• Duties are typically performed in a normal office environment while sitting at a desk or computer table
• Ability to actively engage with a computer for several hours per day and communicate over the telephone or virtual meeting platforms.
• May occasionally need to lift items up to 15 lbs.
• Work in the office 5 days/week, with flexible work hours between 7 am and 5 pm

Additional Information

Compensation: The base salary for this role is competitive and will be determined based on the candidate's experience, education, and skills. Additionally, we offer performance-based bonuses to recognize and reward outstanding contributions. During the interview process, we'll provide detailed information and address any questions you may have about the overall compensation package and benefits.

Benefits: 

• Medical Plan Options: Choice of Traditional PPO or HDHP with HSA, covering preventive care and prescriptions.
• Flexible Spending Accounts (FSA): Tax-advantaged accounts for healthcare and dependent care expenses.
• Dental & Vision: Full preventive care, plus coverage for major dental services and vision allowances.
• Employee Assistance Program (EAP): Free, confidential support for personal, family, and work challenges.
• Life & AD&D Insurance: Company-provided life insurance equal to one year’s salary, plus AD&D.
• 401(k) Retirement Plan: KPFF contributes 3% of salary, with no match needed. 
• Disability Insurance: Short-term and long-term coverage at 60% income, fully covered by KPFF.
• Paid Time Off: Generous PTO, two floating holidays, and paid company holidays.
• Paid Family Leave: Six weeks at 60% pay, with options to use PTO for full income

KPFF Consulting Engineers participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

KPFF Consulting Engineers is an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, creed, ethnicity, national origin, religion, marital status, sex/gender (including sexual orientation or gender identity), pregnancy, veteran status, citizenship status, physical or mental disability, or any other protected basis.