AP/AR/T&E Manager

What if the work you did every day could impact the lives of people you know? Or all of humanity?

At Illumina, we are expanding access to genomic technology to realize health equity for billions of people around the world. Our efforts enable life-changing discoveries that are transforming human health through the early detection and diagnosis of diseases and new treatment options for patients.

Working at Illumina means being part of something bigger than yourself. Every person, in every role, has the opportunity to make a difference. Surrounded by extraordinary people, inspiring leaders, and world changing projects, you will do more and become more than you ever thought possible.

The AR/AP Manager is responsible for overseeing and managing the day-to-day operations of both accounts payable and accounts receivable functions in support of Illumina’s Global Accounting Shared Services.

Key Duties and Responsibilities:
 

Accounts Payable:
• Lead and manage the AP team, ensuring timely and accurate processing of invoices, disbursements, and reconciliations.
• Provide leadership, training, and mentoring to AP staff, fostering a culture of excellence, accuracy, and efficiency.
• Drive continuous improvement initiatives within the AP function to streamline workflows, improve productivity, and reduce errors.
• Take ownership of complex AP issues and provide strategic guidance to resolve escalations promptly.
• Oversee the full accounts payable cycle, including invoice receipt, approval, entry, and payment scheduling.
• Ensure all supplier payments are processed in accordance with contractual terms and company policies.
• Implement best practices for optimizing the accounts payable process and ensure alignment with global accounting standards.
• Oversee the accurate and timely reconciliation of accounts payable sub-ledger to the general ledger.
• Manage the implementation of new AP systems and tools, and ensure smooth integration with other financial systems.
• Prepare and present regular reports to senior leadership on AP performance, key metrics, any significant issues or delays.
• Analyze AP aging reports, work with stakeholders to resolve discrepancies, and ensure accurate reporting of financial data.
• Prepare and present reports for monthly financial reviews, ensuring key stakeholders are aligned on AP performance and any risks or opportunities.
• Support the preparation of annual budgets and forecasts
• Lead special projects related to AP system enhancements, automation, or process improvements.
• Contribute to corporate strategic initiatives by offering insights into cash flow management, vendor negotiations, and working capital optimization.
• Stay abreast of industry trends, technology innovations, and regulatory changes to continuously enhance the AP function.
• Participate in cross-functional projects such as mergers, acquisitions, and system upgrades, ensuring smooth integration of AP processes.
 

Accounts Receivable:
• Oversees and drives the team’s collection performance, ensuring that all targets are met or exceeded, with a focus on continuous improvement and strategic process enhancements
• Provides management oversight, offers strategic guidance and supports escalations across the AR team
• Approve and manage order hold/releases
• Leads the resolution of high-impact escalations, ensures efficient issue resolution and drives continuous improvement initiatives in the AR process
• Oversee team development, conduct regular training programs, and ensures team members are adhering to standard processes.
• Oversees special projects related to AR improvement, leads cross-functional initiatives and ensures smooth integration during mergers/acquisitions
Knowledge, Skills and Abilities:
• Minimum 8 years of experience in accounting/finance, with at least 5 years in a supervisory or managerial role overseeing AR and AP processes in a multinational environment.
• Proven experience in managing and driving AR and AP month end close process
• Proficiency in Microsoft Office applications especially Microsoft Excel
• Prior experience in SAP preferred
• Excellent written and verbal communication skills, with experience in presenting to senior leadership and other stakeholders.
 

Preferred educational background:
• Bachelor's degree
• CPA Preferred

Preferred experiential background:
• Knowledge and skills typically acquired through previous positions in fast-paced corporate environments which involve responsibility for similar work
Illumina is an Equal Opportunity Employer

Illumina believes that everyone has the ability to make an impact, and we are proud to be an equal opportunity employer committed to providing employment opportunity regardless of sex, race, creed, color, gender, religion, marital status, domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition, sexual orientation, pregnancy, military or veteran status, citizenship status, and genetic information.