Administrator, Human Resources

Oaktree is a leader among global investment managers specializing in alternative investments, with $202 billion in assets under management. The firm emphasizes an opportunistic, value-oriented, and risk-controlled approach to investments in credit, private equity, real assets, and listed equities. The firm has over 1200 employees and offices in 23 cities worldwide.
 
We are committed to cultivating an environment that is collaborative, curious, inclusive and honors diversity of thought. Providing training and career development opportunities and emphasizing strong support for our local communities through philanthropic initiatives are essential to our culture.
 
For additional information please visit our website at www.oaktreecapital.com.

Scope and Responsibilities:

Based in Hong Kong, the HR Administrator will be responsible for providing and enhancing day-to-day HR administrative support across multiple markets in the Asia region. This is a broad administrative role that requires high attention to detail, excellent co-ordination skills, and a proactive, client-focused mindset to provide support that covers end-to-end the employee lifecycle processes and operations. The role will lead on employee data management and HRIS administration. A core member of the Asia HR team, this role will collaborate with Europe and Global HR colleagues, the business and external partners to enable smooth delivery of HR services in the region.

Key responsibilities:

HR Administration & Operations
•    Provide day-to-day HR administrative support to employees across Asia markets, ensuring data accuracy and adherence to local regulatory requirements, as well as the company's processes and standards.
•    Perform HR data entry and transaction processing in Workday, including entering new hire information, changes, transfers, and other employee status changes. maintaining employee records and ensuring data integrity.
•    Support employee lifecycle processes including resourcing, onboarding, new hire orientation, probation reviews, offboarding, and employee mobility.
•    Prepare HR documents such as contracts, letters, and reports, with accuracy, efficiency and compliance in mind.
•    Assist with immigration related processes.
•    Assist with training, compensation and benefits administration, as required, including enrolments, scheduling and queries.
•    Contribute to regional HR projects, process enhancements, and employee engagement initiatives.
•    Support HR reporting, data analysis, and audit preparation, for tracking purposes and records as required (e.g. approval forms; resourcing and agency reports; internal vacancy report; turnover reports; staff changes reports).

Resourcing Coordination:
•    Coordinate resourcing, partnering closely with business and HR stakeholders, including: posting roles, screening CVs, scheduling interviews, administering assessments, managing agency relationship / candidate communications, preparing job offer and updating the internal applicant tracking system.
•    Actively use all platforms to assistant direct sourcing for the team as directed.
•    Ensure Workday and all documents are kept up to date (particularly CV and interview records; T&C’s for preferred suppliers and maintaining agency terms report).
•    Facilitate the on-boarding process by collaborating with other areas of the business (e.g. Corporate Services and IT) on induction on-boarding to ensure a smooth on-boarding experience for new joiners.
•    Provide a warm, professional service to all hiring managers and candidates when responding to queries and act in a supportive and professional manner.
•    Ensure a high-quality candidate experience in line with the firm’s standards and brand.
•    Partner with the Europe HR team to lead the implementation of the international internship program in Asia, including co-ordination of all aspects of the intern journey from resourcing and selection through to on-boarding and intern experience in collaboration with the business. Gather and share feedback to evolve future programs.

Experience required
•    Minimum of 2 years’ experience in HR administration, preferably within a Financial Services environment.
•    Exposure to or understanding of HR practices in Asia markets (e.g. Hong Kong, China Mainland, Singapore, Japan, Australia) is preferred.
•    Proficient in Microsoft Office applications including Excel, Word and Outlook
•    Familiarity with Workday is a plus.
•    Previous hands-on experience with resourcing is advantageous.
•    Fluency in English is mandatory; Cantonese and Mandarin are strongly preferred.

Personal attributes
•    Must be able to handle highly confidential information and situations with professionalism, discretion and tact.
•    Outstanding organizational skills; prioritization and time management with high attention-to-detail. 
•    Able to independently identify and recommend improvements to enhance productivity and efficiency.
•    Self-starter with a proactive attitude, solution focus and adaptable approach to work.
•    Not afraid to ask questions or seek clarification to ensure understanding.
•    Excellent interpersonal, verbal and written communication skills, with the ability to work effectively across cultures and time zones.
•    Team-oriented with strong integrity, professionalism and dedication to excellence.

Education
Bachelor’s degree is required.

Oaktree Capital (Hong Kong) Limited is an equal opportunity employer.
 

Equal Opportunity Employment Policy

Oaktree is committed to diversity and to equal opportunity employment. Oaktree does not make employment decisions on the basis of race, creed, color, ethnicity, national origin, citizenship, religion, sex, sexual orientation, gender identity, gender expression, age, past or present physical or mental disability, HIV status, medical condition as defined by state law (genetic characteristics or cancer), pregnancy, childbirth and related medical conditions, veteran status, military service, marital status, familial status, genetic information, domestic violence victim status or any other classification protected by applicable federal, state and local laws and ordinances. This policy applies to hiring, placement, internal promotions, training, opportunities for advancement, recruitment advertising, transfers, demotions, layoffs, terminations, recruitment advertising, rates of pay and other forms of compensation and all other terms, conditions and privileges of employment. This policy applies to all Oaktree applicants, employees, clients, and contractors. Staff members wishing to report violations or suspected violations of this policy should contact the head of their department or Human Resources.

For positions based in Los Angeles

For those applying for a position in the city of Los Angeles, the firm will consider for employment qualified applicants with a criminal history in a manner consistent with applicable federal, state and local law.