Administrative Specialist

About the Company

e.l.f. Beauty, Inc. stands with every eye, lip, face and paw. Our deep commitment to clean, cruelty free beauty at an incredible value has fueled the success of our flagship brand e.l.f. Cosmetics since 2004 and driven our portfolio expansion. Today, our multi-brand portfolio includes e.l.f. Cosmetics, e.l.f. SKIN, pioneering clean beauty brand Well People, Keys Soulcare, a groundbreaking lifestyle beauty brand created with Alicia Keys and Naturium, high-performance, biocompatible, clinically-effective and accessible skincare.

In our Fiscal year 24, we had net sales of $1 Billion and our business performance has been nothing short of extraordinary with 24 consecutive quarters of net sales growth. We are the #2 mass cosmetics brand in the US and are the fastest growing mass cosmetics brand among the top 5. Our total compensation philosophy offers every full-time new hire competitive pay and benefits, bonus eligibility (200% of target over the last four fiscal years), equity, flexible time off, year-round half-day Fridays, and a hybrid 3 day in office, 2 day at home work environment. We believe the combination of our unique culture, total compensation, workplace flexibility and care for the team is unmatched across not just beauty but any industry.

Visit our Career Page to learn more about our team: https://www.elfbeauty.com/work-with-us

Position Summary

We are seeking a highly organized and proactive Administrative Specialist to provide comprehensive administrative and organizational support to the India Leadership Team, executive operations and ensure seamless coordination of business activities. This role requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will possess the ability to streamline administrative tasks to improve efficiency across teams, strong liasioning with global team members ensuring the team’s workflow is efficient and effective.

Responsibilities

Executive Travel & Event Coordination

• Help the leadership plan and manage executive travel logistics, including flights, accommodations, itineraries, and on-the-ground coordination.
• Liaise with executive assistants and administrative coordinators across global offices to ensure alignment and collaboration.
• Organize and oversee in-office events, cultural activities, onboarding activities and any other related tasks ensuring smooth execution.
• Liase with relevant vendors, negotiating contracts and managing event logistics.

Meeting & Scheduling Management

• Manage team calendars, communications, and daily priorities to optimize workflow.
• Coordinate and prioritize incoming emails, calls, and correspondence, responding when appropriate.
• Facilitate and streamline meeting coordination between internal teams and external stakeholders.
• Prepare agendas, take minutes, track action items, and ensure follow-ups are completed.
• Coordinate across different time zones and manage scheduling conflicts efficiently.

Administrative & Operational Support

• Assist in document preparation, presentations, and correspondence with a high level of accuracy.
• Support procurement and contract processes with vendors, ensuring smooth transactions and service delivery.
• Foster positive relationships with clients, vendors, and team members.

Process Optimization & Communication

• Identify opportunities to streamline administrative processes and improve efficiency.
• Maintain organized records, reports, and databases to ensure accessibility of information.
• Communicate effectively with executives, team members, and external partners, demonstrating professionalism and discretion.

Requirements

Education & Experience:

• Bachelor’s degree in Business Administration, Communications, or a related field preferred.
• 3+ years of experience in administrative, executive support, or office management roles.

Skills & Qualifications:

• Strong organizational skills with the ability to prioritize tasks and manage multiple projects simultaneously.
• Excellent written and verbal communication skills with attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling and collaboration tools (e.g., Box, Slack, Asana, or similar).
• Experience in coordinating executive travel, event planning, and vendor negotiations.
• Ability to work independently, anticipate needs, and take initiative in a fast-paced environment.
• Strong problem-solving and critical-thinking skills, with a proactive approach to challenges.
• Proactive and self-motivated with a problem-solving mindset.
• High level of professionalism and interpersonal skills.
• Discretion and ability to maintain confidentiality.
• Experience in working with global teams and coordinating across multiple time zones is a plus.

This job description is intended to describe the general nature and level of work being performed in this position. It also reflects the general details considered necessary to describe the principal functions of the job identified, and shall not be considered, as detailed description of all the work required inherent in the job. It is not an exhaustive list of responsibilities, and it is subject to changes and exceptions at the supervisors’ discretion.

e.l.f. Beauty respects your privacy. Please see our Job Applicant Privacy Notice (www.elfbeauty.com/us-job-applicant-privacy-notice) for how your personal information is used and shared.