The Administrative Services Coordinator provides advance level administrative support to VCUHS Senior Executive(s) and/or the Board of Directors (BOD). This position manages, coordinates and/or performs all administrative functions for the assigned Senior Executive/BOD.
The Administrative Services Coordinator demonstrates knowledge and exercises independent judgment in interpreting and applying VCU’s and VCU Health System’s policies and procedures. This position serves as the administrative liaison between the Senior Executive(s)/BOD’s Office and all internal and external contacts.
Licensure, Certification, or Registration Requirements for Hire: N/A
Licensure, Certification, or Registration Requirements for continued employment: N/A
Experience REQUIRED:
Minimum of five (5) years of progressive work experience in an administrative capacity with at least two (2) years providing administrative support at the management level
Previous experience with MS Office Suite software applications
Experience PREFERRED:
Previous work experience in an academic healthcare setting
Education/training REQUIRED:
High School Diploma or equivalent
Education/training PREFERRED:
Bachelor's Degree in Business or related field from an accredited program
Independent action(s) required:
Oversees office management
Communicates and interacts with all levels of internal and external contacts
Handles appointment calendar and schedules a variety of internal and external meetings and appointments
Arranges and coordinates all aspects of meeting arrangements (e.g. agenda, room set-up, catering, production of materials/handouts, presentation, meeting minutes etc.)
Plans and handles all travel arrangements and reimbursement
Supervisory responsibilities (if applicable):
May supervise or coordinate the work of one or more secretarial/administrative employees in the Executive Office.
Additional position requirements:
Required to work times other than weekday day shift depending on needs of the Senior Executive and/or BOD.
May need to work extended hours to provide staff support at off hour meetings, etc.
Age Specific groups served: N/A
Physical Requirements (includes use of assistance devices as appropriate):
Physical: Lifting less than 20 lbs.
Activities: Prolonged sitting, Walking (distance), Reaching (overhead, extensive, repetitive)
Mental/Sensory: Strong recall, Reasoning, Problem solving, Hearing, Speak clearly, Write legibly, Reading, Logical thinking
Emotional: Fast pace environment, Able to handle multiple priorities, Frequent and intense customer interactions, Able to adapt to frequent change
EEO Employer/Disabled/Protected Veteran/41 CFR 60-1.4.
Top Skills
What We Do
We are a strong, passionate team of more than 12,500 who take pride in caring for every person who comes through our doors. We lift each other up so we can provide the very best and safest care to those who need us most. Together. Every day.
With the support of our university, we make up an academic medical center committed to excellence in patient care, innovation and training tomorrow’s health care workforce. We continue to educate, research and evolve – staying on the cutting edge of care.
As a community of innovators, every team member can contribute a spark of ingenuity igniting a force to discover the next cure, hold the next hand, solve the greatest challenges and create the health care of tomorrow.
We foster an atmosphere of respect and welcoming for all communities. We infuse our teams with diverse talent that inspires everyone to contribute openly and freely, maximizing their impact and creating meaningful change for our patients and community.
Join our team and help us create a new kind of patient experience. Join VCU Health.
EEO Statement:
VCU Health System strictly prohibits and does not tolerate discrimination against, or harassment of, team members, applicants, or any other covered persons because of age, race, ethnicity, religion, culture, language, physical or mental disability, socioeconomic status, sex (sexual orientation, gender identity or expression and pregnancy), protected veteran status, marital status, genetic information, or any other protected characteristics under applicable federal, state, or local law.
Pay Transparency Provisions:
VCU Health System complies with the Pay Transparency Provisions
