The Role
The Administrative/Office Assistant provides support for daily administrative tasks including answering calls, greeting visitors, managing files, and maintaining office supplies. Responsibilities also involve using Microsoft Office for data input and communication while ensuring a clean and organized work environment.
Summary Generated by Built In
Position Purpose:
The Admin/Receptionist will be responsible for supporting the daily administrative duties.
General Duties and Responsibilities:
- Operate telephone to answer, screen, or forward calls, provide information, take messages, assist customers, or schedule appointments
- Greet persons entering establishment, determine nature and purpose of visit, and direct or escort them to specific destinations
- Transmit information or documents to vendors, using computer, mail, or facsimile machine
- Open new files; organize invoices and mailing of checks
- Prepare physical file folder
- Scan and transfer documents into folders as instructed
- Prepare and send recordable documents each day
- File and maintain records
- Monitor office supplies and prepare an office supply list
- Maintain an organized and clean reception area including fluffing pillows, straightening magazines, utilizing air freshener, and maintaining the coffee machine
- Maintain kitchen including preparation of kitchen supply list Maintain supply closet include supply list
- Collect, sort, distribute, or prepare mail, messages, or courier deliveries; monitor postage available in postage machine
- Input data
- Assist with archiving of files
Qualifications:
- Experience providing quality customer service
- Prior experience answering and using a multi-line phone system
- Intermediate to advanced functionality in Microsoft Office products
- Strong time management and organizational skills; capable of multi-tasking
- Knowledge of use of advance functionality of office machinery and basic upkeep
- Able to maintain professionalism, integrity, and polite demeanor in all work related activities; polished and tactful
- Must maintain an exemplary record of attendance and punctuality
- Access to reliable transportation
Requirements:
- Associates Degree
- 3-5 Years of Administrative Experience
- Proficient in Microsoft Office - Word, Excel, Outlook
- Proven ability to work under pressure, prioritize work and meet multiple deadlines
- Job Type: Full-time
Top Skills
MS Office
The Company
What We Do
For over 50 years, we've had the privilege of helping families build their dream homes. Everyday happens here.
