Administrative Coordinator/Senior Administrative Coordinator - LEGRI

Work for the IMF. Work for the World.

The Fund’s Legal Department is seeking to fill an Administrative Coordinator position in its Resource and Information Management Division (LEGRI). The successful candidate will be responsible for providing full administrative support to the Division as well as covering some responsibilities for the Front Office (LEGAI). Duties and responsibilities will include, but are not limited to, the following:

• Coordinates the administrative workflow of the Division and administrative and logistical project support.
• Performs a broad range of administrative duties with respect to document management, including drafting documents by integrating text, tables and charts from multiple sources and applications. Drafts and edits routine correspondence on administrative matters. Proofreads and edits documents on behalf of supervisor and/or division staff; ensures correct grammar, spelling, and punctuation; formatting in accordance with Fund style.
• Organizes, files, and retrieves documents from physical and electronic repositories. Ensures proper record keeping of the Division’s hardcopy and electronic records and compliance with the File Plan.
• Initiates standard reports to inform administrative decisions or check compliance with Fund and LEG procedures. Monitors and responds as necessary to e-mails, client requests, and tracks and enforces deadlines.
• Disseminates Fund administrative policies within the team for staff at all levels. Assists with first-line technical support to colleagues at all levels in the team on the Fund systems, office productivity software, and other office automation technologies such as mobile technology and teleconferencing.
• Maintains the Division’s Teams site, Sharepoint and intranet pages, as well as assisting in providing administrative support and oversight for the Department’s Intranet and Teams sites.  
• Creates and maintains Standard Operating Procedure (SOP) notes and other tools to manage and track administrative data and processes for the Division. Ensures compliance with policies and liaises with relevant departments to resolve issues, as necessary.
• Carries out other administrative duties as requested.

Minimum Qualifications

Educational development, typically acquired by the completion of a high school diploma, or equivalent, supplemented by a minimum of six (6) years of relevant experience, is required. External candidates must have had at least two (2) of the six required years of experience in a lead role.

The selected candidate must possess the following qualifications:

• Proven administrative skills and high proficiency in MS Word, Excel, and Outlook, as well as the ability to produce accurate work under pressure, to adapt to changing deadlines, to contribute as a team player and to work with limited supervision in a very busy environment.
• Sound judgment and the ability to conduct themselves with utmost discretion and prudence, including careful handling of strictly confidential information and measured communications under contentious situations such as litigation.
• Excellent work management skills and the ability to understand assignments quickly and appropriately prioritize them are required.
• Excellent interpersonal skills and the ability to establish and maintain cooperative working relationships to support the administrative efficiency of the Division, in line with the roles.
• The ability and interest in improving work practices, including through the effective use of technology would be an asset.
• Excellent command of English, both oral and written.

Additional Qualifications

• Proficiency in report building using tools such as PowerQuery or PowerBI, as well as in using the Fund’s AI tools (AIDA, Copilot), is desirable.

This vacancy shall be filled by a 3-year Term appointment.

A regular staff member who is selected to fill the vacancy will maintain their open-ended status. If the selected candidate is a contractual employee, they will be offered a Term staff appointment. Staff members already on a term appointment will continue their current term but may receive an extension provided that their current term appointment has not already been extended.

Only candidates who are currently residing in the Washington DC metro area will be considered.

Only candidates that have passed the IMF Staff Assistant online exam in the past 12 months will be considered.

Department:

LEGRI Legal Department Resource and Information Management Division

Hiring For:

A05, A06

The IMF is guided by the principle that the employment, classification, promotion, and assignment of staff shall be made without discrimination against any person. We welcome requests for reasonable accommodations for disabilities during the selection process. Information on how to request accommodations will be provided during the application process.