American Century Investments® is a leading global asset manager with over 65 years of experience helping a broad base of clients achieve their financial goals. Our expertise spans global equities and fixed income, multi-asset strategies, ETFs, and private investments.
Privately controlled and independent, we focus solely on investment management. But there’s an unexpected side to us, too. We direct over 40% of our profits every year—more than $2 billion since 2000—to the Stowers Institute for Medical Research. Our ongoing financial support drives the Institute’s breakthrough work and mission of defeating life-threatening diseases like cancer and Alzheimer’s. So, the better we do for our clients, the more we can do for everyone.
All 1,400 of us across the globe are inspired every day by the unique difference our hard work can make in so many lives. It shows in the curiosity we bring to every initiative, the deep relationships we build with our clients, and the way we treat each other in the hallway. If you’re excited to learn more about us, we can’t wait to learn more about you.
The primary responsibility of the Administrative Coordinator- Nomura is to provide administrative support to sales teams that are dedicated to our key Asian clients and rest of world including LATAM / Mexico.
Major Responsibilities
- Perform general administrative tasks (filing, photocopying, ordering supplies, answering phones, calendar scheduling, and approving time).
- Coordinate and organize meetings, including scheduling, preparing materials, drafting agendas, and taking notes.
- Process documents, including correspondence, spreadsheets, presentations, and standardized letters.
- Manage appointments, travel arrangements, itineraries, and expense reports.
- Order, prepare, and track client/prospect gifts within compliance guidelines.
- Support onsite and offsite client visits, handling logistics such as meeting prep, catering, IT support, reservations, and event coordination.
- Maintain and update client/prospect information in Salesforce.
- Ensure compliance with company policies and act as a resource for sales teams.
- Create and maintain documents using Office 365 and other software.
- Assist with special projects and additional duties as assigned.
Activities in CRM Database
- Update system with new/current contact information.
- Enter call reports to document details of external appointments/meetings and activities.
- Order collateral for client/consultant/prospect mailings, meetings and events.
- Process client/consultant/prospect mailings.
- Prepare, maintain and distribute reports.
Required Skills
- Highly motivated, self-starter with the ability to determine priorities, plan, organize and follow through on assignments.
- Proactive approach to support.
- Provide support with a “can do” attitude and helpful attitude.
- Dedication to quality with a focus on timeliness and attention to detail.
- Ability to work independently and as a member of a team.
- Computer skills/Proficient in MS applications.
- Working knowledge of Salesforce preferred.
- Working knowledge of SharePoint preferred.
- Knowledge of FINRA guidelines preferred.
Required Experience/Education
- Bachelor’s degree or any equivalent combination of education and work experience
- 3-5 years’ administrative experience.
- Customer service experience.
- Financial Services industry experience preferred.
- Working experience of the Japanese business culture and language preferred
- Demonstrates the American Century Investments Winning Behaviors: Client Focused, Courageous and Accountable, Collaborative, Curious and Adaptable, Competitively Driven, Adheres to the highest ethical standards and business practices, and Supports a culture of compliance
Additional Requirements
Employees are required to be in the office on a scheduled frequency. Adherence to this schedule is essential to fulfilling the expectations of the role.
American Century Investments is committed to complying with the Americans with Disabilities Act and all other applicable Equal Employment Opportunity laws and regulations. As such, American Century strives to provide a reasonable accommodation to any qualified individual under the ADA to perform essential job functions.
American Century Investments believes all individuals are entitled to equal employment opportunity and advancement opportunities without regard to race, religious creed, color, sex, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, gender, gender identity, gender expression, age for individuals forty years of age and older, military and veteran status, sexual orientation, and any other basis protected by applicable federal, state and local laws. ACI does not discriminate or adopt any policy that discriminates against an individual or any group of individuals on any of these bases.
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American Century Proprietary Holdings, Inc. All rights reserved.
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What We Do
American Century Investments® is a leading asset manager focused on delivering investment results and building long-term client relationships while supporting research that can improve health and save lives. It’s how we help our clients Prosper With Purpose™.
Every day people are increasingly focused on investing to make the world a better place for themselves, their families, their organizations, and the world at large. It is possible to live a more meaningful and impactful life and give back something that’s more valuable than money.
When you invest with us, you can also invest in the future of others and have the potential to impact the lives of millions. That’s possible because of the distinct relationship with the Stowers Institute for Medical Research, which owns more than 40% of American Century Investments. Our dividend payments provide the ongoing financial support for the Institute’s work of uncovering the causes, treatments and prevention of life-threatening diseases, like cancer.
Together we can become a powerful force for good…it’s like nothing you’ve seen before from an investment management firm.
