Administrative Coordinator

Company Description

We're Hiflylabs, a vibrant team of 200+ data and tech enthusiasts based in Budapest. From data engineering to data science, artificial intelligence and application development, we work on a wide range of projects around the world.

Over a Decade of Mastery:

For twelve years, Hiflyers have been reshaping industries through Data Warehousing, Business Intelligence, and Data Analytics. From consulting to operations, we offer tailored, hands-on solutions to complex business problems, helping our clients grow.

Our Commitment:

At Hiflylabs, we're not just about projects; we're about people. We believe that our people are our most valuable assets, and we are committed to nurturing their personal and professional development through our unique mentoring system.

Check out our Website, LinkedIn page and YouTube channel to get an insight into who we are and how we work!

Job Description

Key Responsibilities

• Oversee and administer the entire contracting process lifecycle from initiation to closure
• Monitor and manage contract amendments
• Review and understand legal documents, identify and assess potential risks, and consult with external lawyers when necessary
• Collaborate with project managers and business unit leaders to ensure the prompt and efficient finalization of contracts
• Handle signing, and manage digital and physical copies
• Create and maintain internal records of active, ongoing, and closed agreements.
• Provide reports based on internal records as requested
• Organize relevant meetings and discussions, and book meeting rooms
• Participate in meetings if necessary, write and distribute memos

Qualifications

Requirements

• Minimum 3 years of experience in a similar role
• Fluent in English, both spoken and written
• Native Hungarian language proficiency
• Experienced with MS Office suite and Google Workspace
• Proficient in drafting, reviewing, and managing agreements and overseeing the contractual process
• Ability to work one day per week in the office. We are flexible regarding the specific day
• Ability to commit to a minimum of 30 hours per week. While full-time employment is preferred, we are open to considering part-time arrangements

Personal traits

• Excellent organizational, communication, and interpersonal skills
• Strong attention to detail and a commitment to high-quality work
• Advanced analytical and problem-solving abilities
• Highly self-motivated, able to work independently as well as in a team
• Reliable business judgment and a proactive, independent work style

Nice to have

• Legal Assistant qualification or experience
• Office Manager / Administrative Manager / Executive Assistant experience

Additional Information

“Data-driven digitalization, human-centered culture”

At Hiflylabs, we strive to create a work environment that is both challenging and supportive, allowing our employees to grow and excel with our company. We believe that our people are our most valuable assets, and we are committed to invest in their personal and professional development through our mentoring system.

• Empowerment - Trust is a cornerstone of our culture. We'll hold your hand if you need it, but give you space if you’d like to push your limits. Don't lose sight of the goal, the rest is up to you. 

• Balanced life - We love what we do and aim to work together with others who do their work with love. At the same time, we highly value fresh minds, for which we think a healthy work/life balance is essential! Forget about pointless meetings and unnecessary administration.

• Mentoring from your first day – Continuous support is not just a set of fancy words we throw around here; your mentor follows you throughout your career path.

• Learning & Development opportunities - If you want to keep learning and improving, we are on to a great track! We look forward to helping you unlock your potential.

• Supportive corporate culture - In addition to our professional success, we are proud of the social cohesion that is based on comradery, mutual support, and respect and is constantly nurtured in the company.

• Lots of fun – The Hiflylabs’ community is made up of more than 200+ open-minded people from different backgrounds but with shared values. We have a lot of fun together, we’ve already booked your place for the next wine tasting, FIFA & foosball tournament.