Administrative Coordinator, Asia

Who We Are:

At Brooks, we believe movement is the key to feeling more alive. That’s why we’re driven to create gear and experiences that take people to the place that makes them feel more alive — whether it’s a headspace, a feeling, or a finish line.

Everyone who works at Brooks is propelled by a company culture that sparks excitement, fuels collaboration, inspires creativity, and ignites innovation.

Our brand values help bond us together and drive our success:

·       Runner First  

We act in the best interest of the runner

·       Word is Bond 

We do what we say we’ll do

·       Champion Heart  

We give our all in everything we do  

·       There is no “I” in Run

We stay generous with our humanity

·       Keep Moving

We find ways to move every day, because joy is kinetic!

We welcome everyone from every walk of life looking to inspire others through the power of movement — because we’re all moving towards something. Let’s run there.   

The Administrative Coordinator, Asia will provide essential administrative and logistical support to ensure smooth daily operations. Reporting directly to the Administrative Lead - Asia, this role will focus on managing transportation, accommodations, office supplies, and vendor relationships while ensuring efficiency across administrative functions. Also, this role will play a key part in assisting visitor logistics and supporting process improvements in office management. The ideal candidate is proactive, highly organized, and capable of balancing multiple priorities effectively.

Your Responsibilities:

• Manage car bookings and transportation arrangements within North Vietnam. Including airport pick-ups/drop-offs, and accommodations.
• Manage hotel reservations for employees and business visitors in North Vietnam.
• Organize and assist with internal team events, meetings, and offsite activities as needed.
• Maintain office supply inventory, ensuring availability of stationery, snacks, and office essentials.
• Process, track, and submit expense reports with accuracy and timeliness.
• Develop and maintain strong relationships with vendors to ensure quality service and efficiency.
• Work closely with all functional teams to support administrative and operational needs in North Vietnam office.
• Review invoices and contracts related to transportation, hotels, and office operations, ensuring accuracy and timely payments.
• Oversee general office operations, including mail distribution, facility requests, and office upkeep.
• Ensure SharePoint and internal filing systems are kept up to date for easy access to key documents.
• Maintain and update contact lists for employees, vendors, and key business partners in North Vietnam.
• Implement and improve administrative processes to enhance efficiency in office operations and expense tracking.
• Open for International and domestic business trips if required.

Qualifications:

• Bachelor’s or Associates degree in business administration, Communications, or a related field preferred.
• Minimum of 1+ years of experience in administrative support, preferably in a coordination role.
• Strong English communication skills (both verbal and written) to interact with global and regional counterparts.
• Excellent interpersonal skills with the ability to develop relationships with employees, vendors, and external partners.
• Strong organizational and multitasking abilities to effectively coordinate various tasks in a fast-paced environment.
• Attention to detail with the ability to meet strict deadlines and handle confidential information with discretion.
• Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, Visio), SharePoint, and office technology tools.
• Experience in preparing polished presentations using PowerPoint/Keynote and compiling detailed reports in Excel is preferred.
• A proactive, self-motivated individual who can work independently while effectively collaborating within a team.

At Brooks, we celebrate diversity & equity. We are committed to creating an inclusive environment, and encourage people of all backgrounds, perspectives, experiences, and skills to apply. Brooks is proud to be an equal employment opportunity employer. All employment decisions are made without regard to race, religion, creed, color, national origin, age, sex, gender, gender identity or expression, two-spirit identity, sexual orientation, genetic information, the presence of a physical, mental, or sensory disability, marital status, pregnancy (including childbirth and related conditions), caste, citizenship or immigration status, honorably discharged veteran or military status, actual or perceived victims of domestic violence, harassment, sexual assault or stalking, HIV or Hepatitis C infection, political ideology, use of a trained service animal by a person with a disability, or on any other basis protected by federal, state, or local law, or any other non-merit based factors.