Administrative Business Partner, Executive Office

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Snapshot

We are seeking a highly organised and proactive Administrative Business Partner with meticulous attention to detail, to join the existing assistant in the Executive Office directly supporting a Senior Exec. Together, you will play a key role in managing the day-to-day scheduling and operational needs to help drive the Senior Exec’s priorities.  This role requires a high degree of responsiveness and adaptability to meet the varying demands of a fast-paced, global team. You will be comfortable partnering closely with another assistant, managing a fluid workload and adjusting your schedule to effectively collaborate across different time zones.  

About us

Artificial Intelligence could be one of humanity’s most useful inventions. At Google DeepMind, we’re a team of scientists, engineers, machine learning experts and more, working together to advance the state of the art in artificial intelligence. We use our technologies for widespread public benefit and scientific discovery, and collaborate with others on critical challenges, ensuring safety and ethics are the highest priority.

The role

Key responsibilities:

• In partnership with the existing assistant you will act as a point of contact and enabler for the Senior Exec in their role across GDM, Isomorphic Labs and Alphabet; dealing with incoming requests and heavy email correspondence.
• Strategically and meticulously manage a very complex and ever-changing calendar across numerous time zones and different office locations. Proactively identify and resolve potential conflicts, demonstrating a strong solutions-oriented mindset.
• Optimise the Senior Exec’s s time inline with business priorities, through effective scheduling and triage of inbound requests, leveraging your knowledge of priorities and through cohesive collaboration with the wider OCEO team.
• Facilitate effective meetings by circulating agendas and briefing documentation, capturing notes and outcomes and tracking action items to ensure accountability and timely completion.
• Drive operational excellence by streamlining processes, implementing innovative solutions and contributing to the strategic direction of the assistant team.
• Develop a strong working relationship with the existing assistant team: thinking ahead, handling priorities, anticipating needs and future challenges and proposing solutions to enable effective decision-making.
• Understanding of key stakeholders; build and maintain effective working relationships across relevant GDM-wide cross-functional teams.
• Assist with the organisation and delivery of a wide range of internal and external events for the Senior Exec in partnership with key stakeholders, ensuring seamless execution and that the objectives are met. Frequent international travel required for on the ground support.
• Arrange domestic and international travel for meetings, international office visits and speaking engagements e.g. hotel reservations, flight check-in, visas, detailed travel itineraries and overseas transport.
• Financial administration e.g. compile expense claims, approve purchase order requests, contract creation, reimbursements, etc.

About you

• With proven experience supporting senior executives in demanding, fast-paced environments, you are a highly resilient and adaptable Assistant comfortable splitting tasks and responsibilities across the team.
• You possess a strong work ethic, a positive and proactive approach, and a genuine commitment to continuous professional development. Your collaborative spirit and dedication to providing exceptional support make you a valuable asset to any team.  
• With no task too big or small, you are a self-starter and a naturally strong problem-solver.
• You have the ability to make sound judgement and decisions even with incomplete information and adapt quickly to changing demands.  
• Highly organized with excellent time management skills, including the ability to prioritize and manage multiple deadlines effectively, while thoughtfully managing expectations.
• A strong and empathetic communicator with high emotional intelligence. With confidence, you ask questions, make suggestions, and kindly challenge when needed.
• With strategic foresight, you’re able to anticipate future needs, challenges and opportunities and plan accordingly.
• Able to demonstrate administrative excellence, you have an acute and exceptional attention to detail.
• Able to build relationships across teams and foster trust.
• Dedicated to continuous improvement and embracing new ways of working.
• Experience with Google Suite is preferable but not crucial.
• You’re adaptable with a high degree of flexibility and happy to support outside of standard UK business hours as needed
• Possessing high degrees of resilience, you seek out feedback and strive for continuous improvement.
• Trustworthy, discreet and impartial, with a high level of integrity and excellent sense of judgement
• Excited about AI technologies and making a long-term contribution to Google DeepMind

Application deadline: Wednesday 26th Feb, 10.00am GMT

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