Administrative Associate

The privately held Transwestern companies have been delivering a higher level of personalized service and innovative real estate solutions since 1978. Through an integrated, customized approach that begins with good ideas, the firm drives value for clients, investors, and partners across commercial real estate services, development, investment management, and opportunistic endeavors for high-net worth investors. Operating from 33 U.S. offices, Transwestern extends its platform capabilities globally in an additional 31 countries through strategic alliance partners whose unique geographic, cultural, and business expertise fuels creative solutions.

Part of the Transwestern companies, Transwestern Real Estate Services (TRS) strives to add value for investors, owners, and occupiers across all commercial property types. Fueled by a holistic perspective of the real estate life cycle, agility and creativity are hallmarks of our approach, while vast national resources and sound market intelligence underpin customized recommendations and property solutions.

Our firm’s award-winning culture and reputation for exceptional service are built on a common purpose – Empowering Good People to do Extraordinary Things Together. This unique approach, reinforced by the hiring of smart, passionate, hard-working people who understand the benefits of both collaboration and independence, create value for our team members and clients every day.

POSITION SUMMARY:

The Brokerage Administrative Associate is responsible for working directly with brokerage and regional marketing teams in performing administrative and marketing assignments.  It is the responsibility of the Brokerage Administrative Associate to accomplish responsibilities within Transwestern’s quality standards and corporate goals in a manner that helps maximize the efficiency of the group and the value of the assigned properties. 

ESSENTIAL JOB FUNCTIONS

• Assist the brokerage team with marketing and PR strategy and implementation, development and execution of social media best practices, and creation of brand awareness for Transwestern.

• Prepare proposals and presentation decks incorporating text, charts, tables and other documents using various software packages.

• Must track all projects and budgets to meet deadlines.

• Compile moderately complex documents and information for necessary reports, informational packages and/or presentation materials.

• Process team commission recaps and deal sheets for leasing transactions.

• Schedule and organize meetings and events, conference calls and appointments in support of Senior Brokers.

• Prepare items in relation to meetings, including but not limited to, creation and assembly of documents for distribution, coordination of site/location reservation, food orders, attendance confirmations, and interacting with attendees to address questions or issues on an event.

• Assist in completing and processing of expense forms for Senior brokers and assigned staff.

• Assist brokers with State RE licensing renewals, registrations, and continuing education requirements as necessary.

• Produce monthly reports for internal and external clients, based on area of business.

• Assist with property research and posting listings on CoStar and other various listing sites including the Transwestern website.   

• Schedule property e-blasts as needed, update brochures, flyers and marketing collateral.

• Contribute to effectively marketing available listings to create interest and awareness in availabilities listed with our brokers.

• Additional assignments as assigned from the brokerage and marketing teams.

POSITION REQUIREMENTS

• High school diploma or GED equivalent.

• Some college and/or Associate degree preferred.

• A minimum of 2-4 years of administrative experience, in commercial real estate a plus.

• Proficiency with Microsoft Word, Teams, Excel, PowerPoint, Access, CRM/Database Management, Adobe Acrobat, social media platforms and Outlook.

• Expert with Adobe InDesign and Photoshop to create marketing brochures, proposal brochures and team branding materials.

• Flexible attitude, solution-focused and proven analytical and problem-solving abilities.

• A strong desire to tackle new projects to assist a high performing team.

• Excellent interpersonal skills - effective verbal and written communication skills.

• Resourceful approach to effectively managing workloads to meet deadlines, while delivering high-quality work in a fast-paced environment.

• Strong attention to detail - excellent proofreading and editing skills.

• Ability to maintain discretion regarding personnel and industry-related matters.

• A strong work ethic and sense of responsibility, reliability, and responsiveness.

WORK SHIFT:

LOCATION:

Phoenix, AZ

Transwestern’s Guiding Principles are woven into the fabric of our firm and underscore the value of each individual team member. We embrace diversity, equity, and inclusion – not only as the right thing to do, but as a reflection of who we are. It is our responsibility and heartfelt desire to create an environment that elevates the human spirit and brings out the best in everyone. Transwestern offers an exciting work environment, competitive salary, and excellent benefits, which include medical, dental, and vision coverage, as well as a 401(K) plan. Transwestern is an Equal Opportunity Employer.

Please note that all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification. In addition, your employment with Transwestern is subject to successfully passing a drug screen check prior to your starting with the Company along with satisfactory references.

We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have your story. We want to hear it. We encourage you to apply today so that you may become a part of the Transwestern story.