Administrative Assistant

At Barings, we are as invested in our associates as we are in our clients. We recognize those who work diligently for us and reward them for personal and professional integrity, communication skills, distinct competencies and expertise in specific strategies, ability to collaborate as a team member and true dedication to the interests of our clients.

We thank you for your interest in joining the Barings team, and invite you to explore our current employment opportunities.

Title: Administrative Assistant

Business Unit: Global Private Finance

Location: Charlotte, NC

Barings is a leading global financial services firm dedicated to meeting the evolving investment and capital needs of our clients and customers. Through active asset management and direct origination, we provide innovative solutions and access to differentiated opportunities across public and private capital markets. A subsidiary of MassMutual, Barings maintains a strong global presence with business and investment professionals located across North America, Europe, and Asia Pacific.

Job Summary

Barings’ Global Private Finance team is seeking an administrative assistant in its New York, NY office. The level of support varies by teammate, but most includes processing expenses, travel planning & ownership of departmental monthly communication for employees. This role is ideal for someone wanting to provide varied support across multiple business while supporting departmental day-to-day operations and serving as a backup for another departmental Executive Assistant.

Primary Responsibilities

The responsibilities of the role include, but are not limited to:

• Facilitate information flow, including email, phones, voicemail, faxes, mail, other messages and key reports in a timely manner;
• Assist with invoice processing and handling of payment inquiries with Accounts Payable;
• Proactive management of calendar and time;
• International & domestic travel arrangements and expense preparation;
• Gathering, formatting and/or creating information for various reports and presentations;
• Coordination of meeting preparations and arrangements;
• Maintaining and updating spreadsheets and databases as requested;
• Maintenance of confidential and sensitive information.
• Facilitate hybrid meetings to encourage focused discussion and employee engagement

Qualifications

• 3-5 years’ administrative support experience;
• Ability to handle sensitive and confidential information;
• Advanced skill set utilizing Microsoft Office applications (Word, Excel, Power Point, Outlook);
• Demonstrated initiative in solving internal and external customer problems
• Takes ownership and responsibility for tasks
• Strong professional positive attitude with excellent customer service;
• Ability to multi-task and handle shifting priorities.  Excellent attention to detail;
• Strong organizational skills;
• Excellent written and verbal communication skills.

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Barings is an Equal Employment Opportunity employer; Minority/Female/Age/Sexual Orientation/Gender Identity/Individual with Disability/Protected Veteran. We welcome all persons to apply.

Barings offers a comprehensive benefits package including:

CORE BENEFITS & WELLNESS

• Medical (including Virtual Care), Prescription, Dental, and Vision Coverage
• Fitness Center Reimbursement Program (Including Online Memberships)
• Employee Assistance Program (EAP)
• Fertility Benefits

FINANCIAL WELL-BEING

• Highly competitive 401(k) Plan with Company Match
• Health Savings Account (HSA) with Company Contributions
• Flexible Spending Accounts (FSA) - Health Care & Dependent Care
• Retirement Health Reimbursement Account

LIFE INSURANCE

• Basic and Supplemental Life Insurance
• Spouse and Child Life Insurance

TIME OFF, DISABILITY AND LEAVE OF ABSENCE

• Paid Vacation, Sick Days and Annual Holidays
• Paid Leave of Absences (Maternity Leave, Parental Leave, Caregiver Leave, Bereavement Time)
• Short and Long Term Disability Plans
• Paid Volunteer Time

 OTHER BENEFITS

• Education Assistance Program
• Charitable Matching Gifts Program
• Commuter Reimbursement Program
• Adoption and Surrogacy Reimbursement Program