Administrative Assistant

Flex is the diversified manufacturing partner of choice that helps market-leading brands design, build and deliver innovative products that improve the world. 

A career at Flex offers the opportunity to make a difference and invest in your growth in a respectful, inclusive, and collaborative environment. If you are excited about a role but don't meet every bullet point, we encourage you to apply and join us to create the extraordinary.

Job Summary

To support our extraordinary teams who build great products and contribute to our growth, we’re looking to add an Administrative Assistant located in Guadalajara, North Campus.

Reporting to the VP of Operations, this role involves being responsible for performing clerical functions and confidential administrative support, relieving management of routine administrative activities.

What a typical day looks like:

• Coordinates and may prioritize manager's schedule and maintains calendar appointments, meetings and travel itineraries and coordinates related arrangements.
• Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer.
• Composes and may initiate routine or non-routine correspondence and memoranda.
• Handles details of a highly confidential and critical nature.
• Organizes and maintains file system and files correspondence and other records.
• Answers and screens manager's telephone calls, gives information to callers and arranges conference calls. May respond to inquiries about company products using a standard script and procedures.
• Greets scheduled visitors and guides to appropriate area or person. May coordinate or conduct facility tours.
• Arranges and coordinates travel schedules and reservations and coordinates related arrangements.
• Conducts research, and compiles and types statistical reports.
• Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities and records and transcribes minutes of meetings.
• Makes copies of correspondence or other printed materials. May also maintain key distribution and contact lists.
• Operates a personal computer and uses appropriate software packages as needed.
• Prepares outgoing mail and correspondence, including e-mail and faxes.
• Orders and maintains supplies and required operational materials and gear, and arranges for equipment maintenance.
• Functions as liaison between managers, leads, and core and contract associates on various issues including communication of policies, practices and procedures related to organization and site operations.
• Prepares reports and presentations as required. May prepare material for board meetings.
• May order, maintain and dispense ESD supplies for organization in support of maintenance of ISO certification.
• May maintain time and attendance records for the department's personnel.
• May input customer's responses to the Customer Satisfaction Index (CSI). Prepares reports and presentations for weekly site meetings. Provides monthly and quarterly results to management and corporate.
• May verify third party invoices against services/products supplied including contract agencies. Keeps track of all expenses and assists in conducting reconciliation and preparing reports on activity costs.
• May make high-level contacts of a sensitive nature inside and outside the company with customers, vendors, visitors & other dignitaries.
• May assist in the planning and execution of logistics for company meetings, special events, and other promotional events.
• May assists in food and beverage selection as well as making arrangements for audio-visual, transportation and other services.
• May collect and prepare information for use in discussion/meetings of executive staff and outside individuals.

The experience we’re looking to add to our team:

• BA/BS degree
• Previous experience in manufacturing industry.
• Advanced English level.
• Advanced MS Office
• Analytic: able to propose solutions and solve problems.
• Good communication skills.
• Customer service.
• Demonstrates mastery of operations and administrative planning knowledge.

What you’ll receive for the great work you provide:

• Competitive Salary.
• Life & Medical insurance.
• Christmas Bonus.
• Food Coupons.
• Saving Fund.

IS81

Job CategoryAdministration

Required Skills:

Optional Skills:

Flex is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. We do not discriminate based on: age, race, religion, color, sex, national origin, marital status, sexual orientation, gender identity, veteran status, disability, pregnancy status, or any other status protected by law. We're happy to provide reasonable accommodations to those with a disability for assistance in the application process. Please email [email protected] and we'll discuss your specific situation and next steps (NOTE: this email does not accept or consider resumes or applications. This is only for disability assistance. To be considered for a position at Flex, you must complete the application process first).