Administrative Assistant

Job Description

The Opportunity

The K12 Education and Outreach Department on the Daytona Beach Campus is seeking an experienced, organized and detail-oriented Administrative Assistant. The department provides dual enrollment and STEM programming along with outreach activities to inspire the next generation of aerospace innovators, problem-solvers, and leaders. This position plays a crucial role in ensuring the efficient operation of the department and providing excellent support to staff, instructors, students and our partner schools.

Key responsibilities include:

• Calendar management: Scheduling meetings, appointments, and travel arrangements for staff. 
• Communication management: Answering phone calls, assisting students and instructors, directing inquiries to appropriate parties 
• Meeting coordination: Preparing agendas, taking minutes, and managing logistics for meetings 
• Office administration: Ordering supplies, marketing materials, managing office equipment, building maintenance requests, manage student employees, shipping.
• Travel arrangements: Booking flights, hotels, and transportation for department travel, conferences and events.
• Event Planning: assisting with several large annual events and conferences including sourcing venues, arranging meeting space and logistics. Assist with campus tours.
• Reporting: Assist with various quarterly and summary reports
• Budget: Reconcile and process reimbursements for instructor travel.

Embry-Riddle: A Global Leader in Aviation and Aerospace

With vibrant campuses in Daytona Beach, FL and Prescott, AZ, plus a Worldwide network across approximately 120 locations, Embry-Riddle stands as the world’s largest aviation and aerospace university. For over 95 years, we've been pioneering education in STEM fields, serving over 11,600 residential students and 19,200 globally in the 2023-24 academic year with cutting-edge programs in Applied Science, Aviation, Business, Technology, Engineering, Safety, Security, and Space.  

Perks Await You at Embry-Riddle!   

• Health Benefits: Experience comprehensive medical, dental, and vision coverage, along with wellness programs that include preventive care and fitness memberships. Our flexible spending and health savings accounts simplify managing healthcare costs. Join a workplace that prioritizes your health—because your journey to wellness should be rewarding! Buckle up for a healthier, happier you! 
• Tuition Coverage: Get 100% tuition coverage for yourself for one undergraduate and one graduate degree, and discounted rates for your spouse and dependent children up to age 26.  
• Retirement Contributions: Retirement Contributions: ERAU contributes an annual 6% gift of your base salary to your retirement plan and offers a 4% matching contribution, with no vesting period.
• Generous Time Off: Relax with 15 days of personal leave in your first year. Enjoy 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year’s Day. 

Qualifications

Required Education and Qualifications:

• Bachelor’s degree or 5 years comparable experience.
• Minimum of 3 years of related work experience, including previous administrative or budget experience.
• Combination of related education and experience may be considered. Work experience may be substituted for education.
• Analytical skills with an in-depth knowledge of Microsoft operating systems including Excel, PowerPoint, Word, Outlook/email, and Internet end-user applications.
• Basic knowledge of accounting practices. Experience with Workday is helpful, but not required.
• Excellent verbal and written communication skills.
• Strong organizational and time management abilities. Ability to multitask, recognize and deal with priorities; recognize and perform duties not directly assigned; assist others as needed.
• Ability to learn new things and keep up with the pace of changing technology.
• Ability to investigate, problem solve, and take corrective action.
• Maintain a positive and professional image.
• Ability to use good judgment and make informed decisions.
• Confidentiality and discretion when handling sensitive information

Application process/requirements

To submit your application for this opportunity, please visit the Embry-Riddle Career Site and search for requisition number R309395. Please attach all relevant materials to your application when you apply online. Please be sure to attach a cover letter and resume to your online application.

Current Embry-Riddle employees: Please apply directly through the ERAU Employee Hub Central application within Workday.

Embry-Riddle Aeronautical University recognizes the value of diversity and is dedicated to fostering a positive climate in which all students, faculty, and staff are encouraged in their professional, social, and intellectual pursuits. Embry-Riddle is committed to providing equal employment opportunity and affirmative action for qualified individuals. The University does not tolerate discrimination on the basis of race, creed, color, religion, national origin, gender, sexual orientation, age, gender identity, genetic information, disability, protected veteran status, or any other status protected by federal, state, or local law.