Administrative Assistant

Locations: Hybrid—NYC | Hybrid—Norwalk, CT  

FactSet creates flexible, open data and software solutions for over 180,000 investment professionals around the globe. We stay ahead of global market trends, power robust company and industry research, and provide comprehensive data with our market-leading solutions.

We are seeking a highly skilled and proactive Administrative Assistant to provide support to senior leaders across multiple teams. This dynamic role requires an entrepreneurial mindset, exceptional organizational skills, and proficiency in PowerPoint and Excel. The ideal candidate will possess outstanding communication abilities, with a knack for anticipating needs, resolving challenges proactively, and managing a diverse range of administrative tasks with precision.  You will contribute significantly to the timely preparation for key events and commitments, all while upholding the highest standards of professionalism and discretion.

What You’ll Do:

• Support Senior leadership by collaborating with multiple departments and key stakeholders to collect relevant information, prepare comprehensive reports, and ensure that all executive requirements are met efficiently and effectively.
• Coordinate onsite and offsite events for senior leadership team and/or company events, including agenda management, catering, audio/visual needs.
• Book and manage all aspects of domestic and international travel, including flights, accommodation, ground transportation, and visas. Ensure seamless travel logistics, providing detailed itineraries and handling last-minute changes if necessary. Coordination includes working with local offices and many other internal key stakeholders.
• Prepare and track expense reports, create purchase orders and ensure timely submission of invoices for payment
• Prepare and edit internal and external correspondence, communications, and presentations
• Complete tasks and special assignments by establishing objectives, determining priorities, managing time, gaining the cooperation of others, monitoring progress, solving problems and adjusting to plans.
• Prepare presentations, reports, and other materials for the investor relations team
• Support the communications team as needed

What We’re Looking For:

Requirements:

• Associate degree required, BA or BS Degree preferred
• 4+ years of administrative support experience in financial services, technology or information services
• Experience supporting C-suite executives
• Expertise in the following tools: Microsoft Office suite (including but not limited to Word, Excel, PowerPoint and Microsoft Outlook email) as well as various tools like travel systems (e.g., Concur) 
• Superior attention to detail with ability to multi-task and adapt to a changing environment
• Proven ability to anticipate business needs and priorities
• Excellent oral and written communication skills and the ability to concisely articulate information
• Ability to work independently with minimal supervision in a timely manner
• Proven ability to work well with all levels of internal management and employees
• Excellent decision-making and problem-solving skills
• Ability to get things done with a positive attitude
• Flexibility, interpersonal skills, project coordination, and sensitivity to confidential matters are required.
• Familiarity with Irwin, Financial CRM software preferred
• Ability to work a hybrid schedule from an office in Norwalk, CT or NYC

The budgeted amount range for this position in the State of Connecticut and NYC is $76,000 - $95,000

What's In It For You

At FactSet, our people are our greatest asset, and our culture is our biggest competitive advantage. Being a FactSetter means:

• Contributing to a firm with over 40 years of consecutive growth, named a 2023 Best Place to Work by Glassdoor and led by a top-rated CEO Talent Champion.
• Support for your total well-being. This includes health, life, and disability insurance, as well as retirement savings plans and a discounted employee stock purchase program, plus paid time off for holidays, family leave, and companywide wellness days.
• Flexible work accommodations. We value work/life harmony and offer our employees a range of accommodations to help them achieve success both at work and in their personal lives.
• A global community dedicated to volunteerism, sustainability, and inclusivity, where collaboration is always encouraged, and individuality drives solutions.
• Career progression plans with dedicated time each month for learning and development.
• Employee-led Business Resource Groups that align with our DE&I strategy and are wholly supported by Executive Management.

Learn more about our benefits here.

At FactSet, we celebrate diversity of thought, experience, and perspective. We are committed to disrupting bias and a transparent hiring process. All qualified applicants will be considered for employment regardless of race, color, ancestry, ethnicity, religion, sex, national origin, gender expression, sexual orientation, age, citizenship, marital status, disability, gender identity, family status or veteran status. FactSet participates in E-Verify.

Salary is just one component of our compensation package and is based on several factors including but not limited to education, work experience, and certifications.

At FactSet, we celebrate diversity of thought, experience, and perspective. We are committed to disrupting bias and a transparent hiring process.  All qualified applicants will be considered for employment regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or veteran status. FactSet participates in E-Verify

FactSet is an Equal Opportunity Employer – M/F/Veteran/Disability/Sexual Orientation/Gender Identity