Administrative Assistant

We are looking for a highly organized and proactive Administrative Assistant to support our company’s co-founders and C-level executives. In this role, you will work closely with the CEO and leadership team, ensuring smooth daily operations while handling a wide range of administrative tasks. As the sole administrative support in the department, you will play a key role in maintaining efficiency, organization, and a welcoming office environment.

Main Responsibilities

• Maintain office organization, ensuring cleanliness and order at all times.
• Manage company calendars, schedule meetings, and handle personnel requests.
• Assist with daily office needs, including coffee runs and general team support.
•  Track birthdays and arrange gifts or celebrations.
•  Handle incoming and outgoing correspondence, including emails and letters.
•  Process and upload invoices as requested by management.
•  Welcome and assist guests, ensuring a professional and friendly first impression.
•  Support other administrative and ad-hoc tasks as needed.
•  Run various personal errands.
•  Organize leadership team and personal events.
•  Find and book hotels, restaurants, and activities for executives.

Core Requirements

• Strong organizational skills with great attention to detail.
•  Ability to multitask and prioritize effectively.
•  Proficiency in Microsoft Office (Word, Excel) and Google Suite.
•  Excellent written and verbal communication skills.
•  A positive, proactive attitude with a problem-solving mindset.
•  A keen eye for cleanliness and order, ensuring the office is always well-maintained.
•  Fluency in English, both written and verbal.
•  A valid Category B driver’s license.

Salary Ranges

• Gross Salary 1600- 2050 EUR/Month.