Administrative Assistant

Founded in 1912, STV is a leading national infrastructure-focused professional services firm, providing engineering, architectural, planning, environmental, program management and construction management services for transportation systems, buildings, water, energy and other facilities. Headquartered in New York City, the company has more than 55 offices across North America. The firm is ranked 37th in Engineering News-Record’s Top 500 Design Firms survey and is 11th in its transportation category. In 2022, STV signed the Equity in Infrastructure Project (EIP) Pledge, becoming one of the first architecture, engineering and construction (AEC) firms to commit to advancing equity in infrastructure. Learn more at stvinc.com.

Build Your Career at STV

At STV, we not only tackle world-class projects, but we also develop employee skills, recognize achievements, and offer opportunities for advancement. So, if you’re looking for a rewarding position working for an award-winning industry leader, then STV is the place for you. We are a well-respected AEC firm with 40 offices throughout the US and 2,400 employees.

Grow at STV

Life is an ongoing learning experience, and we want you to continue to grow here at STV. We offer several programs and benefits, from professional development seminars, tuition reimbursement program, a career development program, online education initiatives, and much more to help you expand your knowledge and develop your skills, so you can take your career to the next level with STV.

Take Care of Your Personal & Financial Health

With a wide range of competitive benefit programs, we are committed to helping employees be personally and financially healthy and productive. STV’s office is seeking an Administrative Assistant to support their growing operations.

The Opportunity is in-office 5 days a week in DTLA.

Responsibilities will include:

• Provide primary Executive and Administrative support to the Operating Group leadership team and other Business Leaders.

• Office management – greet visitors, answer general inquiries and direct inquires to the appropriate person or department. Maintain a tidy, organized and welcoming office environment. Manage office supplies and equipment and process office-related vendor payments. Manage requests for building access and security protocol.

• Perform complex calendar management – both internal and external coordination & scheduling with all levels of the company

• Support travel coordination and logistics for west region office meetings and events. Support the expense report process as needed.

• Prepare, review, and manage correspondence, memoranda, presentations, and various staff communications.

• Independently research, collect, and prepare information for use in discussions/meetings of executive staff and external individuals.

• Prepare presentation materials for meetings. Attend meetings and take notes if requested by Operating Group leadership.

• Assist with special projects and tasks as assigned by Operating Group management

• Analyze problems, determine approach, compile, and analyze data, and prepare reports/recommendations.

• Contact company personnel at all organizational levels to gather information and prepare reports.

• Respond to requests for insurance or licensure certificates.

• Work collaboratively with other administrative team members.

Requirements:

• HS Diploma or higher required or equivalent experience

• 1+ years of experience as administrative assistant

• Excellent communication and interpersonal skills.

• Proficiency in all MS Office Suite including Word, Power Point, Excel, Teams, Outlook and others. Must be willing to learn new applications as needed.

• Strong organizational skills with the ability to multitask and prioritize tasks effectively.

• Attention to detail and accuracy in all work.

• Ability to work independently and collaboratively within in a team environment, anticipate the needs of business leaders and project managers, and proactively solve problems and otherwise contribute to the success of the organization.

• A ‘can do’ attitude and ability to thrive in a fast-paced environment.

Compensation Range:

$44,767.00 - $59,689.00

Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At STV, we are fully committed to expanding our culture of diversity and inclusion, one that will reflect the clients we serve and the communities we work in, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description we encourage you to apply anyways. You may be just the right candidate for this or other roles.

STV offers the following benefits • Health insurance, including an option with a Health Savings Account • Dental insurance • Vision insurance • Flexible Spending Accounts (Healthcare, Dependent Care and Transit and Parking where applicable) • Disability insurance • Life Insurance and Accidental Death & Dismemberment • 401(k) Plan • Retirement Counseling • Employee Assistance Program • Paid Time Off (16 days) • Paid Holidays (8 days) • Back-Up Dependent Care (up to 10 days per year) • Parental Leave (up to 80 hours) • Continuing Education Program • Professional Licensure and Society Memberships

STV is committed to paying all of its employees in a fair, equitable, and transparent manner. The listed pay range is STV’s good-faith salary estimate for this position. Please note that the final salary offered for this position may be outside of this published range based on many factors, including but not limited to geography, education, experience, and/or certifications.