Administrative Assistant

At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism. We give our best effort to our work, and we put people first. We’re looking for people who are determined to make life better for people around the world.

Job title: Administration Assistant

Location: Arlington Square, Bracknell, UK

Reports to: VP of Global Regulatory Affairs

Hybrid/Remote: Hybrid working

About Lilly:  

Lilly is a global healthcare leader that unites caring with discovery to make life better for people around the world. We were founded more than a century ago by a man committed to creating high-quality medicines that meet real needs, and today we remain true to that mission in all our work. Across the globe, Lilly employees work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to communities through philanthropy and volunteerism. 

Role Overview:

As an Administration Assistant you will be providing dedicated support to our VP of Global Regulatory Affairs - EMEA and wider senior management team, you will be responsible for diary management, travel arrangements and budgets, expense reports, email maintenance and organising large scale meetings and conferences, ensuring all necessary presentations and agendas are organised and ready. As this role will be working with our Senior Executives globally there is a wider scope of tasks you will naturally be involved with, from Onboarding/offboarding, setting up and monitoring processing for invoices, providing quarterly updates and end of year figures, liaising with external parties including regulatory agency.

Once in role you will maintain a good level of understanding of the senior management team to anticipate and support when required, working closely with other departments/functions onsite to share good practices, resolve any issues promptly and offer overall cross departmental support.

Key Requirements:

• Previous experience in Senior Administration roles, supporting senior management/high level executives
• Highly proficient in the use of standard office software Including document, spreadsheet and presentation creation, e-mail and calendaring tools and the Internet - with the ability to determine optimal tools for different situations
• Strong communication skills to adapt to different working styles and levels
• Highly developed sense of Integrity and confidentiality, including the ability to Identify and interpret where issues are confidential or sensitive
• Understanding of cultural differences, particularly across Europe, with the ability to effectively articulate in English with different nationalities
• Ability to quickly build relationships and credibility with senior Company executives, and adapt working style accordingly
• Ability to achieve results proactively and reactively with minimum supervision, and often where guidance and support is not readily available
• Highly developed planning and organizational skills, at a level to manage administration of highly visible and high impact projects, potentially involving large numbers of internal and external people.

Embracing Diversity:

Embracing diversity is at the core of our long-held value of respect for people. It is the lens through which we understand and respond to the unique needs of the millions of individuals who depend on our medicines.

For us, embracing diversity means understanding, respecting, and valuing differences, including but not limited to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other legally protected status. The greatest measure of our diversity efforts is our ability to attract and retain exceptional employees who feel comfortable in a culture that supports them being themselves.

Lilly is dedicated to helping individuals with disabilities to actively engage in the workforce, ensuring equal opportunities when vying for positions. If you require accommodation to submit a resume for a position at Lilly, please complete the accommodation request form (https://careers.lilly.com/us/en/workplace-accommodation) for further assistance. Please note this is for individuals to request an accommodation as part of the application process and any other correspondence will not receive a response.

Lilly does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status.

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