IXL Learning, developer of personalized learning products used by millions of people globally, is looking for an Administrative Assistant to support the executives on our marketing and professional learning teams. The ideal candidate will be experienced in handling a wide range of administrative support tasks and will be able to work independently in a fast-paced environment. You are a quick learner who is well-organized and highly detail-oriented who will help drive success by supporting the day-to-day of our leadership team. You are also adaptable, a skilled communicator and enjoy problem-solving new challenges. #LI-DE1
This is a full-time position in our San Mateo, CA headquarters office. #LI-ONSITE
WHAT YOU'LL BE DOING
- Build in-depth knowledge of company operations, policies, and procedures
- Coordinate daily calendars including scheduling appointments and meetings
- Help manage and book travel arrangements
- Compose, prepare and maintain confidential correspondence, reports, and other documents
- Plan and manage logistics for on-site workshops, annual meetings, and other events
- Coordinate with vendors on materials/services for marketing and professional learning programs
- Compile and file expense reports
- Support the on-boarding of new hires, including coordinating with HR to fill out setup forms and create training schedules
- Coordinate and take the lead on special projects
- Provide support to broader administrative and operations teams as requested
WHAT WE'RE LOOKING FOR
- Bachelor’s degree
- 1-3 years of experience as an executive assistant, administrative assistant or office assistant
- Experience with calendaring/scheduling and handling travel arrangements
- Exceptional organizational skills, commitment to accuracy, detail, and follow-up
- Self-starter with strong problem-solving skills who thrives in a fast-paced environment
- Ability to prioritize multiple tasks and projects
- Experience in Google Suite to create and edit a variety of presentations, forms, documents, and correspondence
- Ability to proactively anticipate the needs of our executives
- Strong written and oral communication skills
- Ability to collaborate and build relationships with other IXLers
- High level of discretion and sound judgment
- Valid driver's license and a safe driving record
Our salary ranges are determined by role, level, and location. The base salary range for this full-time position is $67,000 - $75,000 + benefits. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position. Individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.
IXL Learning is the country's largest EdTech company. We reach millions of learners through our diverse range of products. For example:
- 1 in 4 students in the United States uses IXL.com
- Rosetta Stone provides an immersive learning experience for 25 languages
- Wyzant is the nation's largest community of tutors, covering 300+ subjects
- Teachers Pay Teachers (TPT) is a comprehensive marketplace for millions of educator-created resources
Our mission is to create innovative products that will make a real, positive difference for learners and educators and we're looking for passionate, mission-minded people to join us in achieving this goal. We have a unique culture at IXL that fosters collaboration and the open exchange of ideas. We value our team and treat one another with kindness and respect. We approach our work with passion, tenacity, and authenticity. We find it immensely satisfying to develop products that impact the lives of millions and we are eager to have you join our team.
At IXL, we value diversity in age, race, ethnicity, gender, sexual orientation, physical and mental ability, political and religious beliefs, and life experience, and we are proud to promote a work environment where everyone, from any background, can do their best work. IXL Learning is an Equal Opportunity Employer.
Top Skills
What We Do
At IXL Learning, we are passionate about improving learning for all. We apply technology in thoughtful and innovative ways to unlock students' innate curiosity, creativity, and desire for knowledge.
IXL’s award-winning personalized learning platform is used by more than 13 million students worldwide. With a comprehensive K-12 curriculum, individualized guidance, and real-time analytics, IXL meets the unique needs of each learner. And with over 100 billion questions asked and answered around the world, IXL is helping schools successfully use technology to improve teaching and learning.
Studies have shown that IXL leads to higher test scores, predicts success, and benefits all students. Learn more about how IXL accelerates learning at: www.ixl.com/research
IXL Learning’s other products include Rosetta Stone, the world’s leading language learning program; Vocabulary.com, the educational destination for improving literacy skills; Education.com, the most comprehensive library of learning activities for K-8 students; Wyzant, the nation’s largest tutoring network; and ABCya, the creator of over 300 educational computer games and apps for kids.
Hear what our employees love about working at IXL:
"At IXL, I take pride in knowing that the code we deliver helps educators and parents better understand how their children are learning. I love that my friends and family can understand the positive impact we have, whether or not they have any technical background. It's motivating to work on a team with supportive and highly capable coworkers who genuinely care about each other, the product, and our customers." - Adam Singer, Engineering Project Lead
"I'm working with like-minded and different-minded peers to improve a part of our education system, something that I'm immensely invested in. Solving engineering challenges to continually improve our product, along with the people (and perks!) I encounter really keep me engaged in my work." - Jestin Ma, Software Engineer
