Foth is currently seeking a motivated and results-oriented Administrative Assistant for our Des Moines, IA location. Our Des Moines office consists of a team of 55+ professional members that enjoy working in a collaborative and team-oriented environment. In this role, you will have the opportunity to support a variety of daily tasks and project work and will be provided opportunities for growth and development.
Primary Responsibilities
- Prepare documents, presentations, reports, memos, letters, spreadsheets, etc. while maintaining Foth’s company standards.
- Support project teams with plan preparation, bid support, and distribution management.
- Greet visitors upon arrival while ensuring security procedures and protocols are followed for onsite visitors and vendors entering the building.
- Coordinate meetings, prepare agendas, and support daily administrative requirements for the Infrastructure Solutions Business Unit Leader and the office.
- Communicate professionally and effectively through various forms of written correspondence (i.e., letter, email, memorandum) across all levels within organization.
- Maintain office and project files and filing systems.
- Collaborate with office staff on special projects.
- Demonstrate strong organizational skills.
- Work collaboratively and build effective relationships with others.
- Plan activities, events, projects, and other business-related functions.
- Assist in preparation for industry and trade conferences, as requested.
- Administer new member activities including on-boarding, and integration.
- Support mailroom/shipping. May include processing incoming and outgoing mail, delivering mail, and preparing packages for shipping.
- High degree of initiative and ownership of work product.
- Experience using analytical and problem-solving skills.
- Manage multiple projects effectively.
- Exceptional interpersonal, oral, and written communication skills.
Required Qualifications
- Minimum 3 years of experience in a professional office administrative role
- High level proficiency with Microsoft Word, Excel, PowerPoint and Outlook; accurate data entry and strong proofreading skills
- Minimum 3 years of customer service experience
Preferred Qualifications
- Associate's degree in business administration or similar field
Top Skills
What We Do
By combining science, engineering, and technology with a true collaborative spirit, Foth has delivered innovative solutions to our clients since 1938. Our history has been shaped by the evolving needs of our clients – expanding our services, locations, and membership to provide client-centered service. While the challenges we solve and the way in which we solve them have evolved over the years, our commitment to our clients, members, and our communities, as well as our focus on health, safety, and quality have never wavered.
Headquartered in Green Bay, Wisconsin, Foth employs 650 members in 28 locations to provide our national and international clients with convenient, personal service. Our dynamic science and engineering teams are organized into business units – Environment Solutions, Infrastructure Solutions, and Production Solutions – each comprised of extraordinary talent embodying decades of knowledge and specialized expertise. We bring our rich history, tradition of success, and interdisciplinary knowledge to every client we serve, understanding their business, providing trusted advice, and developing customized, innovative solutions with remarkable energy and ingenuity.
As a private industry or public entity, you can trust Foth to serve as an extension of your team. Whether you need to build new infrastructure, meet complex environmental regulations, or optimize your manufacturing operations, we’ll deliver the results you need by listening, learning, and asking the right questions. Collaboration is at the core of our purpose to solve your toughest science and engineering challenges.
