Administrative Assistant - Temporary

POSITION SUMMARY: Audax Group seeks a Temporary Administrative Assistant to support the Private Debt team. The ideal candidate will have 2-3+ years of previous administrative experience (ideally supporting a team of individuals) or relevant experience. The person in this role must be detail-oriented, forward thinking, able to work collaboratively, and appreciates working with different personalities.  The position involves working in a fast-paced environment, multi-tasking, and handling heavy administrative duties.  A team-oriented mindset and outlook is the key to success in this role.

TEMPORARY ROLE: Start ASAP April - Mid September

LOCATION: NYC 4 days in-office (8:30AM - 5:30PM EST) Friday's Remote

RESPONSIBILITIES:

Administrative Support

• Provide executive-level administrative support to members of the Private Debt team.
• Candidate should have the ability to anticipate the team’s needs/requirements and actively resolve issues.
• Calendar management requiring the coordination of numerous meetings, via conference call, Zoom, and in-person, including entering and maintaining internal and external appointments/meetings
• Coordinate extensive domestic travel and international travel
• Process expense reports using Concur
• Execute various weekly internal reporting requirements and CRM data entry
• Email management
• Other general administrative duties such as filing, Federal Express mailings, updating contact lists, etc.
• Handle personal tasks on a limited basis

Organization and Coordination

• Handle day-to-day administrative needs of the Private Debt team
• Run and distribute the weekly reporting
• Coordinate calendars, meetings, and time demands with only broad direction
• Recognize urgent or time-sensitive requests and prioritize
• Perform a variety of other administrative duties that might include:
• Compose correspondence/email to convey relevant information with appropriate clarity and tone
• Create documents, reports, presentations, and spreadsheets
• Organize on-site meetings (this will include reserving meeting rooms and meeting/catering set-up)
• Prepare and route agendas and other meeting-related materials
• Organizing files, printing files, mailing, scanning, photocopying, data entry, etc.

REQUIREMENTS/QUALIFICATIONS:

• 2-3+ years of previous administrative experience
• Bachelor's degree preferred
• Strong MS Word, Excel, Outlook, PowerPoint and writing skills
• Ability to multi-task and juggle multiple tasks at once
• MUST be team-oriented and extremely detail oriented
• Excellent organizational skills and a professional, proactive attitude
• Must be detail-oriented, able to multitask and manage competing priorities
• Flexible to handle both routine and urgent issues that might arise outside of normal office hours
• Extremely well organized and able to assist others in bringing order to complex issues and situations
• Strong interpersonal skills and the ability to connect with people
• Excellent verbal and written communication skills
• Manage confidential and sensitive information using appropriate discretion
• Able to personally manage change and adapt work style/processes in response to the dynamic nature of the organization
• Can manage multiple tasks in an environment of tight deadlines and high-quality standards
• Able to operate autonomously and collaboratively

For New York City only: The base salary range for this position is $35.00 - $40.00/hour. The base salary range represents the estimated low and high end for this position at the time of this posting. Consistent with applicable law, compensation may vary and will be determined based on but not limited to, the skills, qualifications, and experience of the applicant along with the requirements of the position, and Audax reserves the right to modify this pay range at any time. An employee may also be eligible for annual discretionary incentive compensation based on performance.

Audax offers a wide range of employee benefits, including health insurance, life insurance, disability insurance, paid time off (including sick leave, parental leave, volunteer leave, and vacation), charitable donation match, family support services (including Bright Horizons and Benefit Advocate Center), and a 401(k) in addition to other benefits.