Administrative Assistant, Payroll

World Insurance Associates (“World”) is a unique financial services organization with a global network of brokers and specialists who empower people to make informed decisions to improve their risk management outcomes, modernize their benefits programs, and help them achieve their long-term financial goals. Founded in 2011, World is one of the fastest-growing, Top 25 insurance brokers in the U.S. with nearly 3,000 employees in more than 300 offices across North America and the U.K. World specializes in personal and commercial insurance, surety and fidelity bonding, employee and executive benefits, investment advisory and retirement plan services, and payroll & HR solutions.
World Payroll and HR (WPHR), a leading provider of payroll and HR outsourcing services, is seeking a detail-oriented and organized Payroll Distribution and Administrative Specialist to join our team in Georgetown, SC. This role is essential to ensure the timely and accurate delivery of payroll checks, tax forms, and other important documents to our clients. This role requires a high level of accuracy and efficiency as you will be responsible for a variety of tasks related to payroll distribution and administrative duties. We utilize the UKG Ready platform to deliver comprehensive payroll solutions to our clients, ensuring accuracy, efficiency, and compliance. 
Job Summary - Payroll Projects Coordinator / Payroll Distribution and Administrative Specialist 
Overview  
As a Payroll Distribution and Administrative Specialist at World Payroll HR, you will play a crucial role in ensuring timely and accurate delivery of payroll checks and other important documents to our clients. Your primary responsibilities will include packing and preparing payroll materials, managing outgoing mail, and performing various administrative tasks. You will be responsible for maintaining strict adherence to deadlines and accuracy standards while contributing to a positive employee experience.
Responsibilities: 
Payroll Distribution:  

• Accurately pack and prepare payroll checks, tax forms, and other relevant documents for distribution.
• Sort and organize outgoing mail, including USPS and FedEx shipments.
• Maintain accurate records of all outgoing mail and packages. 

Administrative Tasks:  

• Generate audit reports and other administrative documents as needed. 
• Distribute income mail and other important communications. 
• Perform various light office duties, such as filing, copying, and scanning and answering phones 
• Assist with data entry and record-keeping. 
• Prepare and distribute employee correspondence. 
• Provide general administrative support to the Payroll, tax, and HR team. 
• Utilize UKG Ready to process and distribute payroll checks and other relevant documents.
• Assist with troubleshooting issues related to payroll delivery and distribution. 
• Assist with Worker Compensation submittals. 

Physical Requirements:  

• Stand for extended periods throughout the workday. 
• Lift and carry boxes and packages of various weights. 
• Climb and descend a flight of stairs as the work is on two different levels.

Qualifications: 

• High School Diploma or GED equivalent. 
• Previous experience in a fast-paced, detail-oriented environment. 
• Strong organizational and time management skills. 
• Excellent attention to detail and accuracy. 
• Ability to work independently and as part of a team. 
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Knowledge of UKG Ready is a plus. 

Equal Employment Workforce and Workplace
World celebrates and supports differences amongst its employees. World knows employing a team rich in diverse thoughts, experiences, and opinions allows World’s employees and World’s work environments to flourish. World is honored to be an equal opportunity workplace, dedicated to equal employment opportunities regardless of race, color, ancestry, religion, sex, national orientation, age, citizenship, marital status, disability, gender identity, sexual orientation, or Veteran status. In addition, World makes reasonable accommodations to known physical or mental limitations of an otherwise qualified applicant or employee with a disability, unless the accommodation would impose an undue hardship on the operation of World’s business.
TO EXECUTIVE SEARCH FIRMS AND STAFFING AGENCIES: 
World does not accept unsolicited resumes from any agencies that have not signed a mutual service agreement. All unsolicited resumes will be considered World’s property, and World will not be obligated to pay a referral fee. This includes resumes submitted directly to Hiring Managers without contacting World’s Human Resources Talent Department. 
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