Administrative Assistant - Operations

Join our talented team of individuals in this exciting and rewarding career. We seek a talented and qualified professional who will embrace our culture of excellence, service and integrity.
** This is a hybrid role, 24-32 hours per week.

As Administrative Assistant for our operations team you will feel the heartbeat of the company as you coordinate and collaborate with every department to facilitate the smooth and efficient operation of our headquarters office based in Newton, MA.

PaxeraHealth is one of the best and brightest medical solutions companies to work for. We develop technologies that help manage millions of medical images every year. We’re actively involved in shaping the industry and transforming technologies so radiologists and clinicians have what they need.

This is a 24-32 hour per week hybrid office-based position located in Newton, MA, and requires someone who is excited to be involved in a fast paced and exciting environment working a hybrid schedule of 3 days per week on-site at the office.

DUTIES AND RESPONSIBILITIES:

1. Performs office administrative function, including clerical and administrative tasks, maintaining records, ordering supplies (keeps office clean and stocked with necessary items, i.e. bottled water, office and cleaning supplies), coordinating maintenance of office equipment, and performing basic bookkeeping.
2. Completes communication tasks of drafting letters, memos, invoices, reports, and other documents.
3. Answers and transfers phone calls, screening when necessary.
4. Welcomes and directs visitors and clients.
5. Maintains filing systems as assigned.
6. Very accurately maintains customer lists.
7. Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
8. Responds to and resolves administrative inquiries and questions.
9. Assists in arranging and scheduling travel (flight and hotel, etc.), meetings and appointments for the US office per company policy.
10. Keeps various lists and logs up-to-date in MS Excel and maintains up-to-date Basecamp projects.
11. Collaborates and communicates effectively in the coordination of new projects.
12. Processes new projects including the creation of job lists, ensuring that all job-related files are maintained and stored properly and entered into Basecamp project management application.
13. Coordinates and processes hardware purchases with technical support department and hardware vendor and maintains hardware order tracking list. Confirms payment from customer prior to shipping.
14. Follows company processes to efficiently ship product, including the preparation of packing slips and commercial invoices and export documents for international shipments, and maintains shipping database spreadsheet.

KNOWLEDGE, SKILLS, AND ABILITIES:

Ability to act with integrity, professionalism, and confidentiality.

1. Associate’s degree required; Bachelor’s Degree in Business Administration or related field preferred or equivalent combination of education and experience.
2. At least 2 years of related office experience.
3. Knowledge of office administration, clerical procedures, and recordkeeping systems.
4. Extremely proficient with Microsoft Office Suite and/or Google Suite or similar software with the ability to learn new or updated software.
5. Excellent people skills and a love of dealing with people – with a customer service focus.
6. Excellent verbal and written communication and presentation skills.
7. Excellent organizational skills and attention to detail.
8. Excellent time management skills with a proven ability to multi-task and meet deadlines.
9. Excellent interpersonal, negotiation, and conflict resolution skills.
10. Ability to function well independently and as an effective team member in a fast-paced and at times stressful environment.
11. Proven ability to maintain discretion and confidentiality.
12. Must be able to work on-site at our Newton office at least 3 days per week. 

WHAT WE OFFER IN RETURN

Our most valuable assets are the talented, passionate, purposeful people on our team. In fact, they are the backbone of PaxeraHealth. We provide an environment that attracts, motivates, and retains the best people, enabling us to be highly productive and consistently achieve excellent results, and through our PEO relationship, we offer a comprehensive array of benefits, including:

We offer on the job training, and a respectful, friendly, collaborative work environment in a growing company, plus…

• Competitive compensation!
• Hybrid position (currently Monday, Tuesday and Wednesday working on-site).
• Working for a rapidly growing company in the dynamic healthcare technology field!
• Company Benefits (available for 30 hours or more per week) to include:
  • Company Health, Dental and Vision Insurance
  • Basic life Insurance
  • PTO, including Holidays, Vacation, Sick and Personal days
  • 401K with discretionary company match
  • Insperity Perks

• Work with an outstanding and dedicated team of Sales, IT, Marketing, and Administrative professionals who are committed to our company’s growth
• Work for a company whose values include “Integrity, Hard Work, Exceptional Service and Innovation”
• A friendly work environment with a family-owned feel!

Come Join Our team!
Our entire team shares a passion for exploring new ideas, overcoming challenges as well as designing, creating, and delivering market-leading healthcare IT solutions and services. Their unique mix of skills and qualifications matches our customers’ needs, to ensure the delivery of great, purpose-built, customized software applications for healthcare providers – now and for the future. Join our “Best in Klas” global software team!

If interested in this exciting opportunity to work for a company with tremendous growth potential, one which embraces diversity, offers a respectful, friendly work environment, yet one charged with the energy and excitement, please apply now! Don’t miss out on this great opportunity.

EEO STATEMENT

The Company does not discriminate in employment opportunities or practices on the basis of age, ancestry, color, disability, gender, gender identity, genetic information, marital status, military or veteran status, national origin, race, religion, sex (including pregnancy), sexual orientation, or any other status or condition protected by applicable federal, state, or local laws, except where a bona fide occupational qualification applies.