Have strong administrative skills? Great at writing? Love Cars? We've got a unique role for the right candidate!
RESPONSIBILITIES
The responsibilities of the Administrative Assistant are in support of organizational leaders as follows:
- Use various software applications for word processing, data entry, composing, preparing correspondence and travel documents, briefings, reports and graphic presentations.
- Prepare letters, memos, reports, briefings and graphic presentations as required in proper correspondence format based upon staff input and approved Correspondence Guidelines and, in some cases, prepare the first draft. Handling maintenance in accordance with correspondence guidelines.
- Review documents for managers and staff for coordination or concurrence, and for accuracy and conformance with style, format, or procedural requirements and guidelines.
- Track, file, scan, and enter official records and capture all assigned incoming and outgoing correspondence into MIS.
- Receive visitors, screen calls and refer inquiries to the appropriate person.
- Establish and/or maintain office files and databases, including electronic data files consistent with standard file storage/structure methodologies and policies and procedures.
- Support the management of office filing and record systems.
- Provide assistance in preparing meetings or conferences and setting up telephone conferences. Coordinate conference room reservations, arrangements and setups.
- Develop and maintain administrative database systems such as contact lists and shared calendars.
- Responsible for calendar management.
- Responsible for fax receipt/distribution.
- Prepare shipping documents and deliver packages to drop point for pick-up and delivery.
- Operate passenger vehicles for the purpose of carrying out the requirements of this contract as needed. Maintain vehicle records, i.e. gas & carwash receipts, maintenance records, etc., per approved Records Management schedules.
- Other administrative duties as assigned.
REQUIREMENTS
- 3-5 years progressive administrative experience
- Strong correspondence skills
- Keen attention to detail
- Knowledge of Vehicle Handling (e.g. Dealerships, Car Rental Companies)
- Government Clearance preferred
- Must have Class “C” Driver’s License
What We Do
We partner with our clients and empower their success by providing consulting services across HR, accounting and SaaS integration. We leverage cloud technologies to accelerate our partners’ digital transformation and enhance their competitive advantage in the market. Our full suite of business solutions is designed to support each stage of our client’s journey, gradually evolving as their needs grow.
WHO WE ARE
LTD Global has been serving clients’ needs domestically and internationally since 2003. We specialize in providing support in Accounting, Administrative and Technical areas. We are a fast-growing small business headquartered in Pleasanton. LTD Global is a certified woman-owned business along with being Alameda SLEB certified and a participant in the 8(a) SBA program. We service clients in the Private, Non-Profit and Government sectors.
WHAT WE DO
LTD Global solves clients problems by providing consulting and services to support accounting, administrative, HR and recruitment, and technical needs.
OUR PHILOSOPHY
LTD Global is here to help make lives easier for our clients. We value integrity, reliability and trust. We have grown together with our clients that have partnered with us since Day 1. We know that we must adapt to the fast-changing business landscape. LTD Global takes pride in our company by utilizing technology options and tools in the industry that serve our clients best by helping us be more effective in the daily execution of tasks. We value giving back to our community and social-goodwill is a key component of our culture. This is why we support various non-profit organizations by donating our time and resources to help support these causes
