Administrative Assistant, Exec

TEGNA Inc. (NYSE: TGNA) serves local communities across the U.S. through trustworthy journalism, engaging content, and tools that help people navigate their daily lives. Through customized marketing solutions, we help businesses grow and thrive. With 64 television stations in 51 U.S. markets, TEGNA reaches approximately 100 million people every month across the web, mobile apps, streaming, and linear television. For more information, visit TEGNA.com.

WTHR-TV, the TEGNA-owned NBC affiliate in Indianapolis, IN, is looking for a dynamic Executive Assistant. This position will provide high-level administrative and project management support to the President and General Manager, the Director of Content and the full content team. This role is essential in ensuring smooth day-to-day operations, coordinating key projects, and managing communication flow between departments in a fast-paced media environment.
What We Offer:
•    Winning, inclusive, collaborative, supportive, and fun culture
•    Training resources
•    Generous benefits
•    Career growth opportunities at one of our 64 ABC, NBC, CBS, or FOX stations.
Responsibilities:
•    Assist in the organization of tracking station projects including strategic planning, town halls, and other staff events through proficiency in office technologies (Microsoft Word, Excel, PowerPoint, etc.) required.
•    With input from leadership team, create internal communications and announcements for staff. This would include digital graphic design, type layout and photo editing.
•    Manage the calendars of the Station Manager and Director of Content, including scheduling meetings, coordinating appointments with internal staff, external partners, and stakeholders.
•    Coordinate travel arrangements including flights, hotels, transportation, and itineraries for leadership team and clients.
•    Handle and coordinate all event tickets and suites in Indianapolis for Sales Department and WTHR leadership team
•    Help plan station-wide events including client gatherings and community outreach initiatives.
•    Work closely with newsroom and other departments and offer operational support as needed.
•    Handle sensitive information with the utmost discretion and professionalism, maintaining confidentiality on all executive and station matters.
Requirements:
•    3-5+ years of experience in an administrative or support role reporting directly to upper management
•    Excellent written and verbal communication skills
•    Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
•    Proficiency with office productivity tools (Microsoft Word, Excel, PowerPoint, etc.) and creative/design software (Photoshop, Express, Canva etc.) and an aptitude for learning new software and systems
•    BONUS: Proficiency with digital video and audio editing software (Premiere, Edius, etc.)
•    Flexible team player, willing to adapt to changes and unafraid of challenges
•    Ability to maintain confidentiality of information related to the company and its employees

TEGNA offers comprehensive benefits designed to safeguard the physical, mental and financial health of our employees and their families. TEGNA offers two medical plan options for full and part-time employees through Blue Cross Blue Shield of Texas, as well as access to dental and eye care coverage; fertility, surrogacy and adoption assistance; disability and life insurance.

Our 401(k) program offers full, part-time and temporary employees the opportunity to contribute 1% - 80% of their pay on a pre-tax basis to TEGNA’s 401(k). Contributions made up to the first 4% of pay are eligible for a 100% match from the company and are 100% vested from day one.

Regardless of participation in TEGNA medical plans, ALL employees and their eligible family members receive nine free virtual doctor’s appointments with a physician through Teladoc, and 12 free annual therapy sessions with a licensed clinician through Spring Health.

TEGNA offers a generous Paid Time Off (PTO) benefit as well as nine paid holidays per year. 

* Some jobs are covered by a collective bargaining agreement and thus some or all of the benefits described herein may not apply. For example, some newsroom bargaining unit employees receive health and retirement benefits under plans administered by the union.

EEO statement:

TEGNA Inc. is a proud equal opportunity employer. We are proud to be an equal opportunity employer, hiring and developing individuals from diverse backgrounds and experiences to add to our collaborative culture. We value and consider applications from all qualified candidates without regard to actual or perceived race, color, religion, national origin, sex, gender, age, marital status, personal appearance, sexual orientation, gender identity or expression, family responsibilities, disability, medical condition, enrollment in college or vocational school, political affiliation, military or veteran status, citizenship status, genetic information, or any other basis protected by federal, state or local law. TEGNA will reasonably accommodate qualified individuals with disabilities in accordance with applicable law. If you are in need of an accommodation in order to submit your application, please email [email protected] 

Recruiting Fraud Alert:
To all candidates: your personal information and online safety are important to us. Only TEGNA Recruiters or Hiring Managers will reach out to you regarding consideration of your application or background.  Communications with TEGNA employees will either come from a TEGNA email address with a domain of tegna.com or one of our affiliate station domains.  
Recruiters or Hiring Managers will never request payments, ask for financial account information or sensitive information such as social security numbers. 

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