Company Description
Job Summary
We are seeking a highly organized and proactive Executive Assistant to support our executive team. The ideal candidate will possess exceptional communication skills, strong attention to detail, and the ability to manage multiple tasks efficiently. This role requires a professional demeanor and the capability to handle sensitive information with discretion. The Executive Assistant will play a crucial role in enhancing productivity by managing schedules, coordinating events, and providing administrative support.
Responsibilities
- Provides administrative support of operation of office.
- Answers phone calls, schedules meetings.
- Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
- Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
- Coordinates with IT provider to resolve IT issues.
- Review and respond to emails.
- Assist with written correspondence (dictation and preparation of letters and documents).
- Keeps calendar for Principals and coordinates schedule.
- Send and receive packages as necessary.
- Schedule service vendors.
- Coordinate with vendors.
- Check project progress and report to principals.
- Deliver car to airport for travel as necessary.
- Report any needed repairs or maintenance.
Requirements
- High school diploma.
- 3 years of administrative assistant experience required
- Working knowledge of appropriate software including: Apple Pages, Numbers, iCal, Contacts, Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat
- Valid driver's license and current automobile insurance
- Legal citizen of the US
Job Description
Job Summary
We are seeking a highly organized and proactive Executive Assistant to support our executive team. The ideal candidate will possess exceptional communication skills, strong attention to detail, and the ability to manage multiple tasks efficiently. This role requires a professional demeanor and the capability to handle sensitive information with discretion. The Executive Assistant will play a crucial role in enhancing productivity by managing schedules, coordinating events, and providing administrative support.
Responsibilities
- Provides administrative support of operation of office.
- Answers phone calls, schedules meetings.
- Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
- Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
- Coordinates with IT provider to resolve IT issues.
- Review and respond to emails.
- Assist with written correspondence (dictation and preparation of letters and documents).
- Keeps calendar for Principals and coordinates schedule.
- Send and receive packages as necessary.
- Schedule service vendors.
- Coordinate with vendors.
- Check project progress and report to principals.
- Deliver car to airport for travel as necessary.
- Report any needed repairs or maintenance.
Requirements
- High school diploma.
- 3 years of administrative assistant experience required
- Working knowledge of appropriate software including: Apple Pages, Numbers, iCal, Contacts, Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat
- Valid driver's license and current automobile insurance
- Legal citizen of the US
Qualifications
Job Summary
We are seeking a highly organized and proactive Executive Assistant to support our executive team. The ideal candidate will possess exceptional communication skills, strong attention to detail, and the ability to manage multiple tasks efficiently. This role requires a professional demeanor and the capability to handle sensitive information with discretion. The Executive Assistant will play a crucial role in enhancing productivity by managing schedules, coordinating events, and providing administrative support.
Responsibilities
- Provides administrative support of operation of office.
- Answers phone calls, schedules meetings.
- Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
- Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
- Coordinates with IT provider to resolve IT issues.
- Review and respond to emails.
- Assist with written correspondence (dictation and preparation of letters and documents).
- Keeps calendar for Principals and coordinates schedule.
- Send and receive packages as necessary.
- Schedule service vendors.
- Coordinate with vendors.
- Check project progress and report to principals.
- Deliver car to airport for travel as necessary.
- Report any needed repairs or maintenance.
Requirements
- High school diploma.
- 3 years of administrative assistant experience required
- Working knowledge of appropriate software including: Apple Pages, Numbers, iCal, Contacts, Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat
- Valid driver's license and current automobile insurance
- Legal citizen of the US
Additional Information
All your information will be kept confidential according to EEO guidelines.
Top Skills
What We Do
Venerate Media Group (www.veneratedigital.com) grew out of a concept to move away from the static automation of social media. Rather than offering our clients a "One size fits all" approach we do something revolutionary - we listen to their needs and develop an action plan that will deliver results. Have a conversation with your social media provider and ask them why you need: a Twitter account, FaceBook, YouTube, blog, LinkedIn, etc. Challenge them further and ask for metrics on how your social media has achieved results - you may be surprised.
Venerate Digital Media, a boutique consulting firm, stands ready to provide a complete, personalized social media program, allowing companies to focus on meeting the needs of their clients while managing their business.
Our comprehensive services include: content creation, digital marketing optimization, branding, training, and community management. Individualized attention - matched with years of experience and expertise - allows us to fulfill our customer’s requests and match their goals.
We are poised to help our customers fill their needs with our hands-on approach. Venerate Media Group offers accomplished staff who are qualified to target precise profiles and give our customers the competitive edge. Our extensive network, strict code of professionalism, ethics, and confidentiality assures our clients a positive outcome
