Administrative Assistant, Capital Solutions Group

Company Description

Make an impact at a global and dynamic investment organization

When you join CPP Investments, you are joining one of the world’s most admired and respected institutional investors. With more than $600 billion in assets under management, CPP Investments is a professional investment management organization that globally invests the funds of the Canada Pension Plan (CPP) to help ensure it is financially sustainable for generations of working and retired Canadians.

CPP Investments invests across regions and asset classes to build a globally diversified portfolio. It holds assets in public equity, private equity, real estate, infrastructure, and fixed income, and the CPP Fund is projected to reach $3 trillion in assets by 2050. The organization is headquartered in Toronto with offices in Hong Kong, London, Mumbai, New York City, San Francisco, São Paulo, and Sydney.

CPP Investments successfully attracts, selects, and retains talented individuals from top-tier institutions worldwide. Join our team for access to:

• Stimulating work in a fast-paced and intellectually challenging environment
• Accelerated exposure and responsibility
• Global career development opportunities
• Diverse and inspiring colleagues and approachable leaders
• A hybrid-flexible work environment with an emphasis on in-person collaboration
• A culture rooted in principles of integrity, partnership, and high performance
• An organization with an important social purpose that positively impacts lives

If you have a passion for performance, value a collegial and collaborative culture, and approach work with the highest integrity, invest your career here. 

Job Description

Job Summary

We are currently recruiting for a full-time Administrative Assistant to join the Credit Investments department in Toronto. The Administrative Assistant will report to a Principal in the Capital Solutions Group and will be responsible for providing day-to-day administrative support including managing travel, calendars, meetings, expenses, events, presentations, correspondence and departmental initiatives.

Team Description

Credit Investments (CI) is responsible for CPP Investments’ public and private credit investments globally. The Capital Solutions (CS) group provides flexible capital at scale for sub-investment grade corporate issuers (sponsored and non-sponsored) and asset-based opportunities in North America and Latin America.

Accountabilities

• Managing calendars on behalf of executives, work with other departments’ EAs/AAs to coordinate meeting bookings as needed
• Assist with meeting room bookings for internal and external meetings, including guest registration and catering orders as needed
• Provide general administrative support to a high performing team of finance/investment professionals
• Handle highly sensitive and confidential matters relating to the daily activity of the department and/or organization.
• Assist with team planning including off-sites and social events: find venues, coordinate vendor contracts and payment, communicate with department, etc.
• Book and manage complex global travel arrangements, itineraries or other duties related to support professionals who travel globally.
• Reconcile credit card expenses and input into Expense Reporting System.
• Work with HR and IT to ensure the smooth on-boarding process for new employees
• Work closely with other executive assistants and teams to increase efficiencies and provide overall departmental support.
• Be a CPP Investments’ ambassador by playing a key role in representing the investment business internally and externally. Conduct work in professional, friendly, easily accessible and approachable manner.
• Work cross functionally as part of a team with other members and departments.
• Accommodate and complete staff requests managing timelines and deliverables.

Qualifications

• 2+ years of experience gained from fast-paced, professional environment
• High school diploma required, college diploma or bachelor's degree preferred.
• Experience providing support to multiple professionals and managing competing priorities.
• Experience with complex calendar management, booking high profile meetings, events, scheduling travel and managing expense reimbursement process.
• Working knowledge of MS Office (Word, Excel, PowerPoint, Outlook, Calendar) and comfort and interest in learning new applications.
• Requires strong communication skills, both written and verbal in English
• Team player, eager to learn, adaptable, calm under pressure, and professional.
• Able and willing to work flexible hours, as required.
• Proven attention to accuracy and detail, highly organized with the ability to prioritize and multi-task.
• Exceptional (written and verbal) communication skills and interpersonal skills.
• Ability to work in a high performing culture, under pressure and with time-sensitive deadlines
• Personable, easily interacts with all types of personalities and at all levels with a high degree of professionalism.
• Proven ability to work independently as well as to perform effectively in a team-oriented and open-concept environment.
• Interest in the investment industry is considered an asset.
• Exemplify our Guiding Principles of Integrity, Partnership, and High Performance.

Additional Information

Visit our LinkedIn Career Page or Follow us on LinkedIn. #LI-AS1 #LI-Onsite 

At CPP Investments, we are committed to diversity and equitable access to employment opportunities based on ability.

We thank all applicants for their interest but will only contact candidates selected to advance in the hiring process.

Our Commitment to Inclusion and Diversity:

In addition to being dedicated to building a workforce that reflects diverse talent, we are committed to fostering an inclusive and accessible experience. If you require an accommodation for any part of the recruitment process (including alternate formats of materials, accessible meeting rooms, etc.), please let us know and we will work with you to meet your needs.

Disclaimer:

CPP Investments does not accept resumes from employment placement agencies, head-hunters or recruitment suppliers that are not in a formal contractual arrangement with us. Our recruitment supplier arrangements are restricted to specific hiring needs and do not include this or other web-site job postings. Any resume or other information received from a supplier not approved by CPP Investments to provide resumes to this posting or web-site will be considered unsolicited and will not be considered. CPP Investments will not pay any referral, placement or other fee for the supply of such unsolicited resumes or information.