Administrative Assistant (24-month contract)

Company Description

Make an impact at a global and dynamic investment organization

When you join CPP Investments, you are joining one of the world’s most admired and respected institutional investors. As a professional investment management organization, CPP Investments invests the funds of the Canada Pension Plan (CPP) to help ensure its financial sustainability for generations of working and retired Canadians.

CPP Investments invests across regions and asset classes to build a globally diversified portfolio. It holds assets in public equity, private equity, real estate, infrastructure, and fixed income, and the CPP Fund is projected to reach $3.6 trillion in assets by 2050. The organization is headquartered in Toronto with offices in Hong Kong, London, Mumbai, New York City, San Francisco, São Paulo, and Sydney.

CPP Investments successfully attracts, selects, and retains talented individuals from top-tier institutions worldwide. Join our team for access to:

• Stimulating work in a fast-paced and intellectually challenging environment
• Accelerated exposure and responsibility
• Global career development opportunities
• Diverse and inspiring colleagues and approachable leaders
• A hybrid-flexible work environment with an emphasis on in-person collaboration
• A culture rooted in principles of integrity, partnership, and high performance
• An organization with an important social purpose that positively impacts lives

If you have a passion for performance, value a collegial and collaborative culture, and approach work with the highest integrity, invest your career here. 

Job Description

The Administrative Assistant is responsible for providing day-to-day administrative support to the Relationship Management Team in CPP Investments’ Toronto office. This will include managing calendars, meetings, expenses, events, presentations, travel, CRM, and group initiatives.

Accountabilities:

• Proactively coordinates multiple calendars, including scheduling internal and external meetings, room bookings and calls and works with global CPP Investments departments/offices to coordinate logistics.
• Ensures team members are prepared for meetings and carry-forward action items.
• Performs expense reporting, and coordinates approval and processing of invoices.
• Assists in the creation of high quality on-brand communications, reports, and presentations.
• Provides support and assists with departmental and team off-sites and social events.
• Coordinates and books travel arrangements, including flights, hotels and visa requirements as needed.
• Handles highly confidential material/matters relating to the department and organization with utmost discretion.
• Coordinates and performs critical internal processes for the team.
• Works closely with other Executive Assistants and teams to increase efficiency and provide overall departmental support.

Qualifications

• Minimum of 3 years of experience in an Administrative Assistant position; exposure to the financial industry preferred
• University or college degree preferred
• Advanced knowledge of MS Office (Word, Excel, Outlook, Calendar) and comfort and interest in learning new applications
• Experience with calendar management, booking high profile meetings, events and managing the expense reimbursement process
• Experience with CRM is an asset
• Proven attention to accuracy and detail, highly organized with the ability to prioritize and multi-task
• Strong communication skills (verbal and written) and interpersonal skills
• Motivated, energetic, eager to learn, adaptable and professional
• Ability to work in a high performing culture, under pressure and with time-sensitive deadlines
• Able and willing to work flexible hours, as required
• Exemplify our Guiding Principles of Integrity, Partnership and High Performance

Additional Information

Visit our LinkedIn Career Page or Follow us on LinkedIn. #LI-EK1 #LI-Onsite

At CPP Investments, we are committed to diversity and equitable access to employment opportunities based on ability.

We thank all applicants for their interest but will only contact candidates selected to advance in the hiring process. 

Our Commitment to Inclusion and Diversity:

In addition to being dedicated to building a workforce that reflects diverse talent, we are committed to fostering an inclusive and accessible experience. If you require an accommodation for any part of the recruitment process (including alternate formats of materials, accessible meeting rooms, etc.), please let us know and we will work with you to meet your needs.

Disclaimer:

CPP Investments does not accept resumes from employment placement agencies, head-hunters or recruitment suppliers that are not in a formal contractual arrangement with us. Our recruitment supplier arrangements are restricted to specific hiring needs and do not include this or other web-site job postings. Any resume or other information received from a supplier not approved by CPP Investments to provide resumes to this posting or web-site will be considered unsolicited and will not be considered.  CPP Investments will not pay any referral, placement or other fee for the supply of such unsolicited resumes or information.