Administration Offcer

PURPOSE AND SCOPE

Working as a key member of the Vesta program and reporting directly to their supervisor, this role is critical in supporting business operations through a broad range of administrative and executive functions. The position will primarily focus on the administrative responsibilities of the Vesta program, including project delivery support, report compilation and analysis, database management, and the development, implementation, and execution of various tasks that directly contribute to the program’s success.

Additionally, the role will be responsible for document retention and review processes to ensure compliance with internal and external requirements, as well as maintaining and updating various website and online platforms. This role will also perform high-level executive assistant duties that include preparing correspondence and reports along with providing day-to-day support to leadership in support of the Vesta program.

ESSENTIAL RESPONSIBILITIES

Responsibilities/Duties Estimated % of Time Essential Function

1. Prepare and create accurate and consistent reports, documents, and meeting

materials as directed by the Property & Leasing and Administration Supervisor or

Program Management. Contribute to writing, interpreting, reviewing and

dissemination of administrative and operations procedures. 15 X

2. Serve as the focal point in the maintenance and administration of

internal/external databases and internet facing webpages. 10 X

3. Be able to undertake and understand all tasks undertaken by the Administration

Support Officers. 10 X

4. Support the Administration Support Officers in their daily operational duties, as

well as providing support to various committees, working groups and project

control groups as required. 10 X

5. Working under the guidance of the Property & Leasing and Administration

Supervisor, execute tasks and objectives independently with minimal

supervision. 5 X

6. Undertake various administrative tasks as requested by the Program and

Operations Manager 10 X

7. Maintains record management systems and verifies that records are true and

current by reviewing and interpreting documents, deciding on the most logical

and accessible place to file and classify each record. 10 X

8. Work across multiple SAP transactions to support metrics and business

requirements for the program. 10 X

9. Proactively identify opportunities for efficiency and collaborating seamlessly with

team members to streamline process and procedures to achieve objectives. 10 X

10. Provides a range of efficient, proactive, and reliable project and program support 5 X

services including project delivery support, customer engagement and administrative services.

11. Ensure compliance with all environmental, health and safety requirements. - X

12. Any other reasonable duties as requested. 5 X

QUALIFICATIONS

Minimum Essential Desirable

· Certificate IV, Level Qualification or higher plus

at least 2 years’ experience

· Knowledge of computer software and applications

· Works with minimal supervision and experience

working as part of a dedicated team

· Writing and developing polices & procedures

· Strong communication and interpersonal abilities

· Experienced administrative abilities · Functional level SAP experience · Records management experience · Capability to develop innovative solutions

TICKETS AND LICENCES

Minimum Essential Desirable

· Drivers License

EXPERIENCE AND SKILLS– Minimum Essential

Minimum Essential

· 2 years’ experience working in similar roles

WORK ENVIRONMENT, PHYSICAL DEMANDS, AND MENTAL DEMANDS

· The position is desk based and sedentary in nature, the ability to lift items up to 5kgs may be required occasionally.

SECURITY CLEARANCE REQUIREMENT

It is a condition of employment at JDFPG that employees obtain and retain the appropriate level of security clearance and medical clearance applicable to each role. The employee will require a Negative Vetting (NV1) Department of Defence Security Clearance (Australian) or Secret (U.S.) clearance.

STATEMENT OF WORK REQUIREMENTS

All personnel assigned to work at JDFPG shall be:

· At least 18 years of age.

· Able to fluently read, write and speak English

EHS REQUIREMENT

All Amentum personnel are responsible for understanding and complying with all site environmental, health and safety requirements. While Amentum is responsible for providing a safe workplace and is responsible for ensuring compliance with requirements of the JDFPG Handbook, each person is responsible for:

· Completing work task in a safe manner

· Reporting any unsafe acts or conditions to their supervisor and/or Vesta PMO/EHS Manager

· Continuous adherence to the environmental, health and safety procedures outlined in the JDFPG Handbook during the performance of their work

· Red-Carding a Job - Employee right and responsibility to “STOP WORK” if a job is unsafe or possess a danger to the environment

· Must promote and display strong adherence to safety process

· Must actively encourage and promote worker engagement in all aspects of safety management

· Must actively strive for continuous improvement in safety systems including

o regularly inspecting work methodologies for areas of improvement

o regularly inspecting personal risk assessments for completion and relevance

o Actively encouraging improvement feedback from workers

QUALITY REQUIREMENT

Quality is the foundation for the management of our business and the keystone to our goal of customer satisfaction. It is our policy to consistently provide services that meet customer expectations. Accordingly, each employee must conform to the Amentum Quality Program and carry out job activities in compliance with the Quality System documents and customer contracts. Each employee must read and understand their Quality Management and Customer Satisfaction responsibilities.

PROCEDURE COMPLIANCE

Each employee must read, understand and implement the general and specific operational, safety, quality and environmental requirements of all plans, procedures and policies pertaining to their job

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, gender identity, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. Learn more about your rights under Federal EEO laws and supplemental language at EEO including Disability/Protected Veterans and Labor Laws Posters.