Admin Executive - Human Resources Operations

Company Description

IntegriChain is the data and application backbone for market access departments of Life Sciences manufacturers. We deliver the data, the applications, and the business process infrastructure for patient access and therapy commercialization. More than 250 manufacturers rely on our ICyte Platform to orchestrate their commercial and government payer contracting, patient services, and distribution channels. ICyte is the first and only platform that unites the financial, operational, and commercial data sets required to support therapy access in the era of specialty and precision medicine. With ICyte, Life Sciences innovators can digitalize their market access operations, freeing up resources to focus on more data-driven decision support.  With ICyte, Life Sciences innovators are digitalizing labor-intensive processes – freeing up their best talent to identify and resolve coverage and availability hurdles and to manage pricing and forecasting complexity.

We are headquartered in Philadelphia, PA (USA), with offices in: Ambler, PA (USA); Pune, India; and Medellín, Colombia. For more information, visit www.integrichain.com, or follow us on Twitter @IntegriChain and LinkedIn.

Job Description

Let’s break down the basics:

• Location: Pune, India
• Manager: Director, HR India Operations
• Direct Reports: None

What this role entails:

Responsible for delivering organized and efficient administration for office-based activities, such as office housekeeping and administrative tasks, office infrastructure management, travel and transportation, insurance maintenance, facilities planning, event planning, security and building access, and Annual Maintenance Contracts (AMCs). Primary responsibilities are outlined below.

• In-Office Administrative:
  • Governing and supervising maintenance and upkeep of organizational assets like office premises, liaison with the building office management
  • Capable of handling procurement functions and managing cash expenses through petty cash.
  • Procuring and distributing employee gifts – birthdays, anniversaries, new joiner kits, etc
  • Arranging and coordinating for visiting cards, Meal Cards, Laptop Bags, and Access Cards – liaising with the relevant vendors for procurement.
• Outside-Office Administration:
  • Manage any statutory compliance-related activities, including government & local authorities’ regulations fulfillment. (PF, Gratuity, ESI, IFS etc.)
    • Including physical couriering of documents, payments, etc.
  • Liaising with vendors to procure various services and negotiate with them for cost-effective prices.
  • Vendor management with contractors on an as-needed basis.
• Employee Benefit Administration:
  • Responsible for the day-to-day maintenance of the company's insurance schemes, including Mediclaim, Accident, and Term Insurance: policy administration, vendor management, and employee support.
  • Coordinating with the vendor for additions, deletions, and reconciliations. Working with the employee and vendor for any claims raised.
• Event Management & Coordination:
  • Organize or assist in coordinating corporate lunches, outings, sports events, dinners, performances, and spot awards, certificates, etc., in coordination with HR Leadership.
  • Ability to organize employee engagement activities involving Event management on various occasions.
• Travel Management:
  • Manage International and Domestic Travel, Travel Insurance, and Visa Assistance for International travelers
  • partner with 3rd party providers and provide employee education and details on what information is needed to prepare for travel.
  • Arrange for international employee travelers to travel in-country (car services, logistics planning, etc.)

• Partner with Finance and other HR team members to ensure processes are followed accordingly
• Other duties as assigned by HR and Executive Leadership

Qualifications

What you’ll bring to the table:

• A high school diploma or equivalent is required; an associate's degree in office administration or a related field is preferred.
• At least three years of administrative experience is required.
• Ability to work with integrity, discretion, and sensitivity
• Basic knowledge of employment practices and labor legislation
• Good verbal and written communication skills, including solid communication skills in English (verbal and written).
• Good organizational skills and attention to detail.
• Excellent negotiation skills
• Ability to appropriately prioritize and consistently follow through with a strong sense of urgency
• Basic understanding of how to operate standard business equipment.
• Proficient with Microsoft Office Suite or related software.
• Prior success delivering on deadlines in a fast-paced environment preferred
• Flexible and adaptable nature as work priorities change
• Prior experience working in a professional office space; work with a fast-growing, mid-sized company preferred

What success looks like in this role

• Ability to work independently, seek help, deliver results, and partner with the right people, proactively
• Follow and execute efficient and effective processes to ensure the accuracy of actions
• Make suggestions for improvements that allow the team to scale and grow with the organization, including potential for efficiency and effectiveness on existing processes or new processes

#LI-DV1

Additional Information

What does IntegriChain have to offer?

• Mission driven: Work with the purpose of helping to improve patients' lives! 
• Excellent and affordable medical benefits + non-medical perks including Flexible Paid Time Off
• Robust Learning & Development opportunities including over 700+ development courses free to all employees

IntegriChain is committed to equal treatment and opportunity in all aspects of recruitment, selection, and employment without regard to race, color, religion, national origin, ethnicity, age, sex, marital status, physical or mental disability, gender identity, sexual orientation, veteran or military status, or any other category protected under the law. IntegriChain is an equal opportunity employer; committed to creating a community of inclusion, and an environment free from discrimination, harassment, and retaliation.