Accounts Payable Sr Specialist

Evolv is looking for an experienced Accounts Payable Sr. Specialist to support our financial operations. The Accounts Payable Sr. Specialist will be a key member of an AP team that’s responsible for the accounts payable operations, ensuring all payment obligations are paid in an accurate and timely manner. You will be responsible for processing invoices, reconciling accounts payable transactions, resolving payment issues, improving procedures, and assisting with monthly close activities and audits.

Evolv’s mission is to help make places safer for people to live, work, learn, and play. We aim to help organizations detect potential threats, mitigate risk, and enhance safety using AI-powered security solutions with robust insights. 

Your experience with and focus on accounting best practices and compliance, combined with your team-orientation and commitment to collaboration will be essential in the future success of Evolv and our mission!

Success in the Role: What are performance outcomes over the first 6-12 months you will work toward completing?

In the first 30 days, you will:

• Understand the organizational structure and your responsibilities within Evolv.
• Build relationships within the Accounting team and key external and internal partners.
• Gain an understanding of Evolv’s accounting policies and procedures, processes. systems (NetSuite, ZIP, Expensify, Blackline), and internal controls.

Within 3 months, you will:

• Manage the full-cycle accounts payable process, ensuring accuracy and adherence to company policies and deadlines.
• Assume responsibility for managing the AP email and ZIP system inbox.
• Ensure timely and accurate processing of invoices.
• Review and verify employee expense reports for accuracy, completeness, and compliance with company policies, ensuring expenses are coded correctly, communicating with employees to resolve discrepancies, and process approved expense reports for timely payment.
• Assume month-end close responsibilities.
• Help with Ad Hoc projects.
• Understand Evolv’s controls and ensure timely completion of Sarbanes-Oxley (SOX) controls.
• Have an understanding of how roles and responsibilities are divided amongst the accounting team.

By the end of the first year, you will:

• Oversee the complete cycle of accounts payable operations.
• Assess current accounts payable practices and procedures and make recommendations for process improvements, as necessary.
• Effectively resolve vendor discrepancies and maintain strong vendor relationships.
• Contribute to the month-end closing procedures by accurately reconciling accounts and preparing relevant reports, all while adhering to company policies and deadlines.
  

The Work: What type of work will you be doing? What assignments, requirements, or skills will you be performing on a regular basis?

• Manage vendor relationships, resolve payment inquiries including payment disputes, and statement reconciliations.
• Ensures accurate and timely execution of transactions for PO, and Non-PO invoicing while partnering closely with staff to enhance and execute problem resolution.
• Work closely with the procurement team to ensure accurate GL coding on PO’s and rectify other PO discrepancies.
• Knowledgeable of end-to-end processing requirements for processing invoices.
• Work with internal stakeholders as needed to manage problem resolution, documentation, authorization, and expedited payments.
• Manage and prepare the 1099 reporting process.
• Ensure accounting tasks are completed in a timely and accurate manner.
• Assist in monthly close activities and audits.
• Review and approve travel and expense reports, interacting positively with traveling employees at all levels of the company.
• Research and resolve problems with invoices by responding to vendor e-mail and phone inquiries in a timely and professional manner.

What is the leadership for this role? What is the structure and culture of the team?

This role reports to the Sr. Accounting Manager on the Accounting team. The team is a group of professionals committed to compliance and best practices, trust, collaboration, and on-going development through kindness, authenticity, courage, drive, and fun!

Where is the role located?

This role is based out of the HQ in Waltham, Massachusetts, with a minimum of 3 days per week in the office with flexibility in being remote some days.

What is the salary range?

The base salary range for this full-time position is $70,000-$85,000 + bonus + equity + benefits. Our salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

Your recruiter can share more about the specific salary range for your preferred location during the hiring process.

Please note that the compensation details listed in role posting reflect the base salary only, and do not include commission, equity, or benefits.

• 5+ years' experience in Accounts Payable with public company
• 5+ years' experience working with SOX controls
• NetSuite ERP system experience is strongly preferred

At Evolv, we’re on a mission to help make public spaces safer through innovative security technology. Rooted in our values of authenticity, kindness, courage, drive, and fun, we offer the opportunity to make a real impact. Our team thrives in a supportive, honest environment where creativity and collaboration are celebrated, and where we challenge the status quo to keep improving. 

When you join Evolv, you’ll not only work with cutting-edge technology but also enjoy competitive benefits that support your well-being, and personal growth. 

Our Benefits Include: 

• Equity as part of your total compensation package 
• Medical, dental, and vision insurance 
• Flexible Spending Accounts (FSA) 
• A 401(k) plan (and 2% company match) 
• Unlimited vacation policy  
• Quarterly stipend for perks and benefits that matter most to you 
• Tuition reimbursement to support your ongoing learning and development 
• Subscription to Calm 

Evolv Technology (“Evolv”) is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We welcome and encourage diversity in the workplace, and all employment decisions are made without regard to race, color, religion, national, social or ethnic origin, sex (including pregnancy), age, disability, HIV Status, sexual orientation, gender identity and/or expression, veteran status, or any other status protected by law in the locations where we operate. Evolv will not tolerate discrimination or harassment based on any of these characteristics.

Evolv is committed to offering an inclusive and accessible experience for all job seekers, including individuals with disabilities. If you need a reasonable accommodation as part of the job application process, please connect with us at .