Accounting Specialist

About OpenSesame

OpenSesame's mission is to help develop the world's most productive and admired workforces. We deliver a comprehensive catalog of eLearning courses from the world's top publishers. We add value to customers through their entire learning journey. While it appears to most people that we just sell training courses (over 40,000 of them), what we really offer is the opportunity for companies to upgrade the skills of each of their employees.

We are at a pivotal time in our growth as we diversify how we drive revenue. We've expanded our product offering dramatically, and have a growing network of partners developing into a vibrant channel. Our customer base has high satisfaction ratings and there is room to grow our retention even more.

www.opensesame.com/about

About the Team

It’s more than just numbers.

As our company experiences rapid growth, the accounting department plays an increasingly vital role in our success. For an ambitious accountant, this position offers the opportunity to accelerate your career in a fast-paced, high-growth environment. Success in this role means not only contributing to our growth but also establishing yourself as an invaluable part of our team.

About the Role 

We’re seeking an energetic, proactive, and detail-oriented professional to join our growing team. As the collections lead, you’ll drive results by meeting DSO goals and reducing AFDA, while also serving as the primary payroll contact, collaborating with HR and Finance to resolve employee concerns. If you excel at balancing numbers and building relationships, this role offers the chance to make an impact and contribute to department-wide improvements. Join our small, dynamic team with opportunities for growth and long-term success.

Performance Objectives: 

30 Days:

• Independently manage communications with employees and customers while using NetSuite, Tesorio, and ADP to address inquiries.
• Collaborate with the accounting, sales, and CSM teams to collect payments from customers and begin supporting AR collections efforts.
• Prepare and reconcile semi-monthly payroll, ensuring compliance with federal, state, and local tax regulations.
• Begin maintaining accurate records for employee compensation, deductions, benefits, and garnishments.
• Familiarize yourself with preparing, filing, and reconciling sales tax reports using Avalara.

60 Days:

• Independently complete monthly close tasks within five business days.
• Process expense reports within three days and ensure payroll is accurately processed semi-monthly, 72 hours prior to payday.
• Filed and reconciled sales tax filings, ensuring compliance with tax laws and regulations.
• Act as the primary point of contact for payroll-related inquiries, providing professional and prompt responses to employee concerns.
• Collaborate with HR and Finance to address and resolve employee questions regarding paychecks, deductions, benefits, and expense reimbursements.

90 Days:

• Fully own and independently file and reconcile all sales tax returns and demonstrate mastery of the AR collections process.
• Conduct audits to verify the accuracy of payroll and sales tax data, resolving discrepancies as needed.
• Assist in preparing and submitting required reports, including year-end statements such as W-2s and 1099s.
• Identify opportunities for process improvement, streamlining efficiency and accuracy through automation and software optimization.
• Build on process improvements and maintain compliance with company policies and legal requirements, ensuring confidentiality and security of employee information.

Compensation:  The base pay for this position depends on experience and generally ranges between $70,000-$80,000. At OpenSesame, we offer a comprehensive benefits package to employees upon hire, including professional development, ISOs, health insurance, 401(k) matching, and paid time off. We carefully consider a wide range of compensation factors, relying on market data to determine compensation and consider your specific job family, background, skills, and experience. We prioritize pay transparency, fairness, and equity to create a positive and inclusive work environment, regularly reviewing our compensation practices to align with our values and goals.

Location: This position can be based anywhere in the U.S. All positions will require up to 30 days of travel per year for company-wide events (typically January, May, and September). Senior Management and Leadership Team members will require up to 35 days of travel.

Performance Driven: We're looking for self-starters with a track record of delivering excellent results, but we're highly selective about who we hire. We don't focus on typical job requirements, instead, we're interested in specific examples from your past experiences. All positions can be based anywhere in the US, and require up to 15 days of travel per year, with senior management and leadership teams requiring up to 35 days.

Equal Employment Opportunity: OpenSesame is an Equal Employment Opportunity and Affirmative Action employer that values and welcomes diversity. We do not discriminate on the basis of various legally protected characteristics, including criminal history, and strive to provide reasonable accommodations to qualified individuals with disabilities. We prioritize safety and security and may use your information accordingly, and you can contact us for assistance or accommodations during the job application process. For more information on our Diversity, Equity, and Inclusion initiatives, click here.

CPRA (California Candidates): When you submit your application, OpenSesame may collect and use your personal information in accordance with our privacy policy and the CPRA. This may include personal details and employment history, and will only be used for employment-related purposes. We may share this information with third-party service providers, but we will not sell it to third parties. If you have any questions or concerns, please contact us, and for more information on your rights under the CPRA, refer to our privacy policy or the California Attorney General's website.