Accounting Manager

Fair Chance Act, Fair Chance Ordinance, Fair Chance Initiative for Hiring Ordinance --
As required by law, all qualified candidates will be considered, whether they have arrest or criminal conviction records. A criminal background check may be required for this job, and if the background check is required, you will likely be advised as to why it is required for the job you are seeking as part of the offer process. When required by law, an individual assessment of criminal records will be done to ensure a fair chance for all. This assessment will include but is not limited to reviewing the severity/relationship between the crime and the job, the time that has passed since the offense or conduct and/or completion of the sentence, and whether there is evidence of rehabilitation.
 
As an outsourced recruiting firm, we are not responsible or liable for the background check process or the response or actions of our clients related to background checks. Please seek guidance from the hiring company.

WHO WE ARE:

Founded in 1996, this company is a certified Woman-Owned Enterprise with a team of talented and experienced professionals who create extraordinary and timeless designs that inspire the way people live, work, and play. Partnering with developers, builders, architects, and landscape architects throughout California and the Western United States, the company specializes in Multi-Family/Market Rate, Senior Living, Affordable Housing, Permanent Supportive Housing, Single Family, and Model Homes.
This company offers a VERY generous benefits package, including:

• 401(k) with a 10% company match
• Dental Insurance
• Employee discounts
• Health Insurance
• Life Insurance
• Vision Insurance
• Paid sick time and paid time off
• Bonus opportunities

Job Title: Accounting Manager
Salary: $85,000 - $100,000
Department: Finance and Accounting
Reports To: Chief Executive Officer (CEO)
FLSA Status: Exempt
Location: Calabasas, CA (Candidates within 25 miles of Calabasas preferred)
Work Model: In-office
Schedule: Full-time, Monday - Friday, 9/80 schedule (Occasional weekend work may be required)

JOB SUMMARY:
This position offers significant growth opportunities, with the potential to advance to a Controller role. Candidates must be prepared for a background check and demonstrate a strong desire to contribute to the company’s success. Reference checks will be conducted by the employer.

The Accounting Manager will oversee all financial transactions and operations, ensuring the financial health of the organization. This role involves managing day-to-day accounting functions, producing detailed financial reports, and supporting strategic decision-making through accurate job costing, budgeting, and cash flow projections. The Accounting Manager will work closely with the CEO, supervising a full-time Purchasing Clerk and a part-time bookkeeper, and contributing to the company's growth. This position is ideal for a hands-on leader who thrives in a dynamic small business environment.

MAJOR AREAS OF RESPONSIBILITY include but are not limited to:

• Manage the online general ledger using QuickBooks Online (QBO), ensuring accurate and timely financial record keeping.
• Prepare and present monthly and quarterly financial reports, including Profit & Loss statements, Balance Sheets, and Cash Flow statements, for review by the CEO.
• Conduct job costing, budgeting, and project profitability analyses to inform strategic decisions.
• Develop cash flow projections and provide quarterly forecasts.
• Prepare quarterly sales tax reports and collaborate with the external CPA for state and federal tax filings.
• Maintain vendor W-9 records, prepare 1099 forms, and file 1096 forms as required.
• Oversee operational tools and IT systems, including phone systems and computer setups, as directed by the CEO.
• Evaluate and manage internal costs, including insurance and subscription services, on an annual basis.
• Supervise and mentor the full-time Purchasing Clerk and part-time bookkeeper, fostering their professional development.
• Manage contracts and ensure accurate billing processes, demonstrating exceptional attention to detail.
• Perform occasional bank trips using a personal vehicle (valid driver's license required).
• Other duties as assigned. 

QUALIFICATION
EDUCATION and/or EXPERIENCE: 

• Bachelor’s degree in Accounting, Finance, or equivalent experience.
• Minimum of 8 years of full-charge bookkeeping and accounting experience.
• In-depth knowledge of Generally Accepted Accounting Principles (GAAP).
• ​​​​​​​Experience with financial and sales tax recordkeeping (minimum 5 years required).

Preferred attributes:

• Proficiency with Microsoft Office Suite, especially Excel (including pivot tables).
• Hands-on experience with QuickBooks Online (QBO) is required.
• Familiarity with Houzz Pro software and its integration with QBO is preferred.
• Strong organizational, communication, and negotiation skills with a commitment to confidentiality and ethical practices.
• Tech-savvy and able to multitask effectively in a fast-paced environment.
• Demonstrated leadership skills and experience managing and mentoring teams.
• ​​​​​​​Thrives in a small business setting, working closely with the CEO to drive growth.

COMPUTER SKILLS – Demonstrate the ability to use Microsoft office suite (Outlook, Excel, Word, PowerPoint), Adobe, Google office suite, and other modern connectivity applications (Zoom, Slack, Asana) for daily internal communication.
LANGUAGE SKILLS and MATHEMATICAL SKILLS - Demonstrate the ability to read, comprehend, and respond appropriately through written or verbal form; demonstrate tactfulness when communicating, including internal communication with staff members of all levels; ability to communicate with a variety of audiences effectively. Ability to add, subtract, multiply, and divide in all measure units using whole numbers, common fractions, and decimals.
REASONING – Demonstrate the ability to effectively apply common sense and follow through to daily tasks; demonstrate the ability to work with little or no supervision; demonstrate excellent analytical skills; demonstrate the ability to efficiently conduct research and ask appropriate probing questions to complete necessary tasks.
​​​​​​​PHYSICAL DEMANDS - The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit and stand; use phone and headset; use hands, arms, fingers to type; answer phones; write; use calculator; demonstrate strength to lift and carry materials weighing up to 20 pounds; demonstrate clear vision to read printed materials and a computer screen; hearing and speech to communicate in person and over the telephone.
SENSORY DEMANDS - The incumbent must spend long hours in intense concentration. The incumbent must also spend long hours on the computer entering information which requires attention to detail and high levels of accuracy.
MENTAL DEMANDS - There are a number of deadlines associated with this position, which may cause significant pressure. The incumbent must also deal with a wide variety of people on various issues.
REGULAR WORK SCHEDULE – Varies depending on business needs; however, the company's regular business hours are 8:00 am to 5:00 pm, Monday – Friday.