Accounting Coordinator

EXCITED TO GROW YOUR CAREER? WE’RE GLAD YOU’RE HERE!​

The Accounting Coordinator role serves as a key support resource for project-related financial functions, including the establishment of project files, preparation of client invoices, reconciliation of transactions (including client activity, supplier invoices, and airfare), contract compliance and retention, and overall recordkeeping management.

Client Invoicing & Support – 40%

• Generate client invoices and related support documentation.

• Facilitate electronic invoicing (E-invoicing).

• Assist with collection efforts and help resolve outstanding participant invoices.

Reconciliation & Payment Tracking – 35%

• Perform transactional reconciliations across multiple systems, including client orders, airfare charges, and participant payments.

File & Document Management – 25%

• Establish, maintain, and track project files and related documentation in alignment with company policies.

• Ensure compliance and proper retention of signed client Letters of Agreement (LOAs) and contracts.

• Request and distribute reports as needed.

Qualifications

• High school diploma required. Associates degree in accounting, general business, finance or equivalent experience preferred.

• Good working knowledge of spreadsheet applications.

• Good organizational and communications skills.

• Able to handle multiple assignments.

• Knowledge of Maritz financial process and systems is a plus.

DISCLAIMER: This job description is designed to indicate the general nature and level of work performed by associates within this classification.  It is not designed to confirm or be interpreted as a comprehensive summary of all duties, responsibilities and qualifications required of associates assigned to this job.

Maritz offers a comprehensive benefits package for full-time employees including medical, dental, vision, life insurance, disability, 401k, tuition reimbursement, paid time off, and more! Part-time employees may qualify for medical, 401k, and paid time off depending on total hours worked. View all details at www.MaritzBenefits.com.

Maritz will only employ applicants who have authorization to work permanently in the U.S. This is not a position for which sponsorship will be provided. Those who need sponsorship for work authorization now or in the future are not eligible for hire. No calls or agencies please.

Maritz is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by calling 1-636-827-9761 or by sending an email to [email protected].