Accounting Associate

TITLE: Accounting Associate
REPORTS TO: Controller
STATUS: Non-exempt; full-time, 40 hrs/wk
LOCATION: Minneapolis, hybrid eligible
COMPENSATION: $24.46 - $28.62 per hour
Job Summary
The Accounting Associate is responsible for supporting MacPhail Center for Music in accounts payable, receivable, and collections in addition to general finance department support. This role maintains accurate financial records and ensures compliance with internal and external regulations. Additionally, the Accounting Associate provides a positive experience for employees and customers in all Finance interactions.
RESPONSIBILITIES & ESSENTIAL FUNCTIONS
Accounts Payable

• Manage incoming invoices including approvals and weekly payment processing.
• Monitor on-going contract expenses and make appropriate payments.
• Manage credit card processes with MacPhail card holders and post entries to appropriate accounts.
• Process expense reports and manage reimbursement for employees.
• Support MacPhail employees with expense coding, researching invoices, and maintaining accurate journal entries.

Accounts Receivable and Collections

• Manage all cash receipts, make bank deposits, and record and reconcile deposits.
• Monitor and prepare community partnership contracts, recognize associated revenue, manage invoices and prepare monthly reports.
• Reconcile incoming contract payments to ensure all are accounted for and properly posted.
• Monitor accounts receivable aging and follow up on past due amounts.

Finance Department Support

• Assist with year-end audit preparation, Form 990, filing 1099 forms, and other reporting requirements.
• Process in-kind donations and professional development requests.
• Maintain the records retention and documentation process.
• Generate and process instrument and space rental contracts.
• Provide monthly reporting to department leaders and manage questions regarding expenses.
• Other duties as assigned.

 QUALIFICATIONS

• Commitment to equity and inclusion practices.
• Associate or bachelor’s degree in accounting, finance, or related major preferred or comparable work experience.
• 5+ years accounting or finance experience; non-profit experience preferred.
• Experience with general ledger software, Sage Intacct preferred as well as 3rd party software for credit cards and invoice processing.
• Proficiency with Microsoft Excel, Outlook, and Word.
• High level of efficiency and attention to detail.
• Positive attitude and strong professionalism.
• Excellent verbal and written communication skills.
• Ability to work independently and manage multiple projects.