Team Assistant (6-month Secondment / FTC)

Title                 Team Assistant  (6-month Secondment / FTC)

Department      Investment Companies

Location          Cannon Street, London

Reports To       Head of Investment Companies

Level                3 or 4 (depending on experience)

We share a commitment to making things better for clients and each other. We continually explore new technology and different ways of working to put our clients first. So bring your boldest ideas to our Investment Companies - Secretariat team and feel like you’re making progress.

About your team

The Investment Companies team provides a high quality, value-add professional services, to six UK-listed Investment Companies. These companies represent an aggregate of circa £6billion of shareholders’ funds, and each is listed on the Premium Segment of the London Stock Exchange.  Four of the companies are part of the FTSE 250. 

About your role
To support the team by handling administrative tasks within the team in a timely and accurate way.

Key Responsibilities

• To provide administrative support to the Head of Investment Companies.
• Board Support and Meeting Management: To assist with organising meetings, booking meeting rooms, calendar management, catering and inviting presenters.
• Travel & Expenses: Assisting with flight and hotel bookings for directors and senior team members. Helping to process expense claims mostly in relation to directors’ travel.
• Invoices: Preparing invoices for approval and uploading them onto the expenses system for approval.
• Document Preparation: To assist with preparing template meeting papers, correspondence and company filings.
• Company Secretarial Work: Draft company filings for Companies House for changes to directors’ and companies’ details. Prepare draft stock exchange announcements.
• To work closely with the other investment companies team members and provide support with any other ad-hoc requests.

About you

The person we are looking to fill this role is expected to already have previous experience working in an administrative role, covering tasks such as those highlighted in the key responsibilities. This experience does not necessarily need to be from a similar type of business/or the financial services sector. We are looking for someone who can learn quickly and can work efficiently and accurately. Experience of working with senior managers or directors would be an advantage.

Feel rewarded

For starters, we’ll offer you a comprehensive benefits package. We’ll value your wellbeing and support your development. And we’ll be as flexible as we can about where and when you work – finding a balance that works for all of us. It’s all part of our commitment to making you feel motivated by the work you do and happy to be part of our team. For more about our work, our approach to dynamic working and how you could build your future here, visit careers.fidelityinternational.com.

For more about our work, our approach to dynamic working and how you could build your future here, visit careers.fidelityinternational.com.

As an international financial services organisation, we are in-scope of international regulations in the way that we carry out our work. This position is involved in work that is regulated by the FCA and/or the PRA and their Individual Conduct Rules (COCON) apply to it, along with any other regulation. We provide training on COCON and how it affects our employees. More information about COCON can be found in the Employment Handbook.