Job Title
Sr. Portfolio Administration Coordinator
Job Description Summary
Job Description Summary
Responsible for reviewing leased and owned property documents as well as compiling and
maintaining critical location data including financial and contractual obligations as part of the lease
administration process. This position may be assigned to one or more accounts/clients.
Job Description
•Review, abstract, and/or perform quality control data audits of documents including updating and
maintaining all lease information and data in our technology information systems, as required
• Ensure proper document management measures are followed for all leased, owned and other
associated documents. Maintain file retrieval/storage, scan documents, and open/distribute mail
• Review client invoices in conjunction with lease requirements and collect proper supporting back-up
documentation from landlords/billing authorities and confirm all calculations are correct
• Conduct desktop audits of Year-End Common Area Maintenance (CAM), Insurance, and Real Estate
Tax reconciliations, interpret, and analyze all charges for accuracy, in accordance with lease
documents. Directly responsible for dispute resolution with landlord for any identified discrepancies
• Responsible for ensuring the financial obligations of our Clients is accurate and that monthly rents are
processed in a timely manner
• Oversee and manage the subtenant process including the recording and collection of monthly rent
and the pass-through of invoices and year-end reconciliations
• Communicate frequently with internal and external partners. Notify client of critical dates, real estate
policies and procedures, and assist with general inquiries
• Request and process certificates of insurance as required by the lease document
• Review Estoppels and Subordination Non-Disturbance Agreements (SNDA’s) against the lease
terms
• Regularly exercises good judgment and logic in responding to leased and owned property inquiries
from the client and/or landlords
• Ensure that productive landlord and subtenant relationships are maintained in accordance with the
lease and sublease agreements
• Establish task priorities and create schedules for portfolio objectives
• Able to manage multiple projects/priorities in a fast-paced environment
• Assist managers with timely and accurate financial and critical date reports for client presentment,
identify and record savings, identify exceptions, investigate causes of exceptions, and recommend
solutions
• Assist or oversee special projects as requested by the client or leadership
• Partner with the manager and transition team to get new accounts established quickly and smoothly
• Assist manager or oversee the creation and continuous updates to process playbooks
• Provide guidance and direction to other Portfolio Coordinators on various tasks and projects
• Train new associates
• Continuously seek business expansion opportunities with existing clients and develop those
opportunities
• Stay up to date on the latest industry standards and trends
Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.
In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email [email protected]. Please refer to the job title and job location when you contact us.
INCO: “Cushman & Wakefield”
What We Do
Cushman & Wakefield (NYSE: CWK) is a leading global real estate services firm that delivers exceptional value for real estate occupiers and owners. Cushman & Wakefield is among the largest real estate services firms with approximately 53,000 employees in 400 offices and 60 countries. In 2019, the firm had revenue of $8.8 billion across core services of property, facilities and project management, leasing, capital markets, valuation and other services.
