Senior Payroll & Personnel Specialist

About Zeal:

Zeal is addressing the critical challenge of untapped transactional data. At the moment, whenever a transaction is processed on a payment card machine, physical retailers have no idea who the paying customer is, unless they use a loyalty program. Think of when you go to a supermarket and you pay by card, unless you go to a supermarket that has a loyalty program and you get your loyalty card out, the card machine doesn't tell the retailer if you're a new or returning customer, demographics, gender, etc. Unlike e-ecommerce, in physical retail customer identification always had to be a separate step because the payment terminal is not built to self-identify the paying customer. Hence, a plethora of valuable data is lost or underutilized. With Zeal’s advanced Smart plugin, the company integrates with card machines globally to provide payment acquirers and ISVs with a unique differentiator for their card machines. The merchants of our partners benefit from world-class data, analytics & tools to predict consumer behavior using Artificial Intelligence, enabling merchants to unlock the full potential of transactional data.

Job Overview:

As our Senior Payroll and Personnel Specialist, you'll play a key role in ensuring smooth and accurate payroll operations while keeping our people processes running efficiently. You'll be the go-to person for all things related to payroll, employee records, contracts, benefits, and medical insurance, making sure everything aligns with both local and UK regulations. We’re looking for someone with a deep understanding of payroll systems, tax requirements, and labor laws who can handle the details without losing sight of the bigger picture, creating a seamless experience for our team.

Key Responsibilities:

• Handle the end-to-end payroll process, ensuring everyone gets paid correctly and on time.
• Keep payroll data up to date using ZenHR, from new hires and promotions to terminations.
• Oversee payroll across our offices, including working with external partners to handle UK payroll and staying on top of PAYE regulations.
• Ensure compliance with all tax and social insurance obligations in both local and international contexts.
• Manage employee files, contracts, and all related paperwork, making sure everything is organized and up to date.
• Coordinate with external parties (such as social insurance offices and tax institutions) to handle administrative tasks smoothly.
• Handle contract renewals and updates, keeping everything in order for our growing team.
• Administer and manage employee benefits, including medical insurance, ensuring all employees understand and can access their benefits.
• Handle requests for additions and removals related to both social and medical insurance for new and departing employees.
• Manage the yearly subscription and renewals with our medical insurance provider, ensuring compliance and competitive coverage.
• Ensure the company is always in compliance with labor laws and tax regulations.
• Stay informed of changes in legislation and proactively adjust payroll processes to match.
• Prepare and provide reports for internal management and external audits when necessary.

What We’re Looking For:

• +5 years of experience in payroll and personnel management, with a solid understanding of payroll systems, tax regulations, and benefits administration.
• Experience working with UK payroll processes and an understanding of PAYE regulations is a plus.
• Proficient in payroll systems (experience with ZenHR is a bonus) and well-versed in local labor laws, tax, and social insurance regulations.
• Comfortable handling sensitive data with attention to detail and confidentiality.
• Strong problem-solving skills and the ability to manage multiple tasks in a fast-paced environment.
• We’re looking for someone who’s not just organized but passionate about making sure everything runs like clockwork.
• You should be a great communicator, able to work with both internal teams and external partners to get things done.
• Flexibility and adaptability are key, our business is evolving, and we need someone who can keep up with the pace.
• Bachelor's degree in Human Resources, Business Administration, Finance, or a related field.
• Payroll certification or related HR qualifications are an added advantage.

What You’ll Love About Us:

• Work from Anywhere: Enjoy the flexibility of remote work or join us in a hybrid setup. Your choice, your comfort.
• Flexibility & Trust: We believe in autonomy. Set your own schedule and work in the way that best suits you.
• Competitive Compensation: We value your talent and offer packages that reflect it.
• Paid Time Off: Take the time you need to recharge and come back even stronger.
• Collaborative Culture: Join a team where trust, transparency, and continuous learning are at the heart of everything we do.
• Make an Impact: Have ideas to make things better? Awesome. We’re all ears and ready to innovate.