Senior Management Coordinator

Summary:

VIAVI (NASDAQ: VIAV) has a 100+ year history of technical innovations that have evolved to keep pace and address our customers’ most pressing business issues. We make equipment, software, and systems that help to plan, deploy, certify, monitor, and optimize all kinds of networks - like those for mobile phones, service providers, large businesses and data centers. VIAVI is also a leader in high performance thin film optical coatings and engineered diffusers, providing light management solutions to anti-counterfeiting, consumer electronics, automotive, defense and instrumentation markets.
We are the people behind the products that help keep the world connected – at home, school, work, at play, and everywhere in between. VIAVI employees are fierce about supporting customer success and we welcome people who bring their best every day to the company - to question, to collaborate and to push for solutions that will delight our customers.

Duties & Responsibilities:

• Book and attend key meetings, prepare meeting agendas, minute taking and follow up on outstanding items.

• Administrative support with activities related to business travel and events.

• Responsibility for maintaining tracking on key information relating to resources and CAPEX.

• Supporting requests by managers for getting quotes and placing orders internally

• Collation and preparation of reports, presentations and other documents in advance of meetings/ engagements.

• Supporting Program Managers with ad hoc administrative duties.

• Maintaining confluence with product documentation and structure.

• Managing internal group calendars to track holidays and key events/ meetings.

• Maintain a strong working relationship with other departments.

• Liaise with stakeholders on behalf of senior management.

• General administrative support.

Pre-Requisites / Skills / Experience Requirements:

• Proven administrative/ assistant experience, providing support to a group of leaders.

• Exceptional organisational and time management skills.

• High levels of flexibility and adaptability.

• Proven experience in minute taking and record keeping.

• Proficient in MS Office and knowledge of office management systems and procedures.

• Thorough understanding of the importance of confidentiality and discretion.

• Proven communication skills, both verbal and written.

• Demonstrable analytical and problem-solving skills, with the ability to manage multiple tasks simultaneously.

• Proven ability to work with very little input .

• Ability to solve various issues using in-depth methods and techniques.

• Strong collaboration and team working skills, with the ability to develop and maintain strong productive relationships.

If you have what it takes to push boundaries and seize opportunities, apply to join our team today.