Senior Executive Assistant

Company Description

Our Mission

At Palo Alto Networks® everything starts and ends with our mission:

Being the cybersecurity partner of choice, protecting our digital way of life.
Our vision is a world where each day is safer and more secure than the one before. We are a company built on the foundation of challenging and disrupting the way things are done, and we’re looking for innovators who are as committed to shaping the future of cybersecurity as we are.

Who We Are

We take our mission of protecting the digital way of life seriously. We are relentless in protecting our customers and we believe that the unique ideas of every member of our team contributes to our collective success. Our values were crowdsourced by employees and are brought to life through each of us everyday - from disruptive innovation and collaboration, to execution. From showing up for each other with integrity to creating an environment where we all feel included.

As a member of our team, you will be shaping the future of cybersecurity. We work fast, value ongoing learning, and we respect each employee as a unique individual. Knowing we all have different needs, our development and personal wellbeing programs are designed to give you choice in how you are supported. This includes our FLEXBenefits wellbeing spending account with over 1,000 eligible items selected by employees, our mental and financial health resources, and our personalized learning opportunities - just to name a few!

At Palo Alto Networks, we believe in the power of collaboration and value in-person interactions. This is why our employees generally work full time from our office with flexibility offered where needed. This setup fosters casual conversations, problem-solving, and trusted relationships. Our goal is to create an environment where we all win with precision.

Job Description

Your Career

This role will report to the VP of People, JAPAC. The Executive Assistant will be responsible for executive administrative duties, aligning with company priorities

Your Impact

• Engage in complex communication and calendar management at the executive level including

  • Drive and track executive-level communication activities, such as (but not limited to) - All Hands events, round tables, focus group meetings and Skip-level meetings

  • Own communication event calendars for the VP

  • Support the preparation of presentations and team communications

• Anticipate potential conflicts (i.e., schedule issues, critical meetings, location issues) and raise to address/resolve in advance whenever possible

• Collaborate with cross functional teams on key programs and events, generating business reports on an ad-hoc basis

• Partner to support team well-being activities and events 

• Support direct staff of VP on ad-hoc basis as needed

• Coordinate travel arrangements, including flights, transportation, lodging and prepare and submit expense reports

• Organize and assist with online, hybrid and in-person events and large team meetings (e.g., team dinners, leadership off sites, All Hands, and training)

• Manage team distribution lists and reporting structure changes on internal systems

• Monitor and review team purchase orders, and team expense reports, prior to manager approval (and/or act as proxy approver when needed)

• Support systems, access, location and IT needs for managers and new employees

• Provide project and presentation support as needed

• Responsible for ordering materials, catering, giveaways, and supplies as needed

Qualifications

Your Experience 

• 7+ years Executive Administrative Assistant experience - supporting executives within the Technology sector a plus

• Proficiency in Google Suite, Concur, Workday and Slack applications is preferred

• Experience using Workday is preferred

• Proven ability to always maintain a high level of integrity and confidentiality

• Excellent writing and communication skills, experience executing communications plans is preferred

• Exceptional organization, prioritization, multi-tasking and time management skills

• A proactive and assertive approach to managing tasks and responsibilities

• Ability to solve problems and think quickly under pressure

• Work effectively as a team player in a collaborative environment as well with EA peers and members of the greater organization

• Be comfortable working in a fast-paced, deadline driven environment

• Positive attitude and highly professional demeanor and a sense of humor are helpful

Additional Information

The Team

Our People team at Palo Alto Networks works throughout the organization to enable...you guessed it, people. We’re one team – driven to one mission statement. Each piece matters, and within the people team, you are focused on enabling our teams to resolve the world’s most challenging cybersecurity threats. You will be part of a growing, passionate, and dynamic team with an opportunity to work on challenging and exciting projects – centered on what we believe is one of the most significant mission statements in the world.

#LI-PH2

Our Commitment
We’re problem solvers that take risks and challenge cybersecurity’s status quo. It’s simple: we can’t accomplish our mission without diverse teams innovating, together.

We are committed to providing reasonable accommodations for all qualified individuals with a disability. If you require assistance or accommodation due to a disability or special need, please contact us at [email protected].

Palo Alto Networks is an equal opportunity employer. We celebrate diversity in our workplace, and all qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or other legally protected characteristics.

All your information will be kept confidential according to EEO guidelines.