Project Lead - Fitout

Job Title

Project Lead - Fitout

Job Description Summary

As a Project Lead for Interior Fitout projects, you will be responsible for overseeing every aspect of the project from planning to completion. You will lead a dedicated team, ensuring successful execution while meeting client expectations, adhering to quality standards, and optimizing time and cost. Your role will be crucial in ensuring that the project is delivered within the defined scope, budget, and schedule.

Job Description

Leadership & Accountability:

• Lead the interior fitout project from start to finish, ensuring it meets client expectations and is completed on time, within budget, and to the required quality standards.
• Provide clear direction and leadership to the project team, ensuring all activities are aligned with the project goals.
• Act as the primary point of contact for the client and other stakeholders, ensuring consistent communication and issue resolution.

Client & Stakeholder Management:

• Understand and assess client requirements and translate them into effective strategies for interior fitout work.
• Coordinate with clients, design teams, contractors, suppliers, and internal teams to ensure alignment on project goals, timelines, and deliverables.
• Lead project meetings with stakeholders, providing updates on progress, challenges, and solutions.
• Manage client expectations, handling any escalations or changes to scope with professionalism.

Project Planning & Execution:

• Develop detailed project plans and schedules using Microsoft Project (MSP), ensuring project timelines are maintained and resources are optimized.
• Conduct test fits and layouts to optimize space utilization for clients, ensuring functional and aesthetic needs are met.
• Develop and implement a detailed project plan, including timelines, procurement strategies, resource allocation, and risk management.
• Manage all aspects of procurement, ensuring timely sourcing of materials and services, and optimizing costs.
• Formulate execution and control strategies, including staffing plans, to ensure that the project runs smoothly.
• Oversee the design review process to ensure it aligns with the client’s vision and requirements.

Quality Control & Continuous Improvement:

• Ensure high standards of quality throughout the project lifecycle, from design to final handover.
• Review and approve construction methods and interior fitout processes for feasibility, cost-effectiveness, and efficiency.
• Implement corrective actions as required to meet quality and safety standards.
• Facilitate continuous improvements, implementing lessons learned from previous projects to enhance future project performance.

Risk Management & Problem Resolution:

• Proactively identify potential risks to the project’s success (e.g., delays, quality issues, resource shortages) and develop mitigation strategies.
• Address and resolve challenges or obstacles quickly, keeping the project on track.
• Implement corrective actions and escalate issues to senior management as necessary.

Contract Management & Compliance:

• Ensure that all contractual agreements, including client contracts and vendor agreements, are followed and maintained.
• Monitor contract performance, ensuring that all deliverables are met and that changes are documented and approved by stakeholders.
• Ensure compliance with company policies, industry standards, and local regulations throughout the project lifecycle.

Project Closeout & Documentation:

• Ensure smooth project closeout, including ensuring all final inspections, documentation, and approvals are completed.
• Prepare and submit formal project progress reports, including updates on time, cost, and quality parameters.
• Ensure all necessary warranties, manuals, and project documents are provided to the client.
• Ensure project closeout activities are completed with all documentation submitted and lessons learned from the project are transferred to future projects.

Procurement & Financial Management:

• Provide guidance on procurement strategies to optimize resources and deliver cost-effective solutions.
• Monitor project finances, perform cost calculations, and collaborate with the financial department to manage budgets.
• Ensure that the procurement process aligns with project objectives and budget constraints.

Communication & Information Flow:

• Maintain consistent communication with clients, consultants, and project teams to ensure seamless project delivery.
• Ensure all project information is shared with the relevant stakeholders in a timely manner, including agendas, minutes of meetings (MOM), and project updates.

Business Development & Marketing:

• Contribute to business development by identifying new opportunities and assisting with bid proposals.
• Cultivate new business opportunities through regular meetings with clients, developers, architects, and vendors.

About You:

• Educational Qualification: Bachelor’s degree in Interior Design, Architecture, Civil, Electrical/Mechanical Engineering, or related field.
• Experience: 12-15 years of relevant experience in managing interior fitout projects (including commercial office spaces, retail fitouts, residential interiors, or hospitality fitouts).
  • Must have managed at least 1-2 end-to-end interior fitout projects.
  • Experience in Project Management Consultancies is preferred.
• Technical Knowledge: Strong understanding of interior construction techniques, materials, finishes, electro-mechanical systems, and architectural detailing.
• Skills:
  • Proven leadership skills, with the ability to motivate, manage, and guide project teams.
  • Exceptional attention to detail and the ability to manage multiple tasks simultaneously.
  • Excellent communication, negotiation, and interpersonal skills, with a client-focused approach.
  • Proficient in Microsoft Office Suite, MS Project (MSP), and AutoCAD (a plus).
  • Strong organizational, time management, and problem-solving skills.
  • Ability to handle project scope changes, conflicts, and challenging client requirements.

Competencies:

• Strategic mindset with the ability to make quick, effective decisions.
• Proven track record in managing interior fitout projects within set timelines and budgets.
• Exceptional stakeholder management, with the ability to manage client expectations and resolve conflicts.
• Proactive approach to identifying and solving project challenges.
• Strong understanding of cost control and budget management.
• Willingness to work extended hours based on project requirements (occasional).

Why join Cushman & Wakefield?

As one of the leading global real estate services firms transforming the way people work, shop and live working at Cushman & Wakefield means you will benefit from;

• Being part of a growing global company;
• Career development and a promote from within culture;
• An organisation committed to Diversity and Inclusion

We're committed to providing work-life balance for our people in an inclusive, rewarding environment.
We achieve this by providing a flexible and agile work environment by focusing on technology and autonomy to help our people achieve their career ambitions. We focus on career progression and foster a promotion from within culture, leveraging global opportunities to ensure we retain our top talent. We encourage continuous learning and development opportunities to develop personal, professional and technical capabilities, and we reward with a comprehensive employee benefits program.

We have a vision of the future, where people simply belong.

That's why we support and celebrate inclusive causes, not just on days of recognition throughout the year, but every day. We embrace diversity across race, colour, religion, sex, national origin, sexual orientation, gender identity or persons with disabilities or protected veteran status.

We ensure DEI is part of our DNA as a global community - it means we go way beyond than just talking about it - we live it. If you want to live it too, join us.

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