Procurement Specialist

Job Description

ABOUT THE ROLE

The Procurement Specialist will play a crucial role in ensuring smooth operations across production, R&D, and day-to-day business functions. Reporting to the Director of Supply Chain, you’ll be the key point of contact for material availability, making sure everything from essential supplies to critical components arrive on time. In this role, you’ll collaborate cross-functionally to align supply with production needs, whether it’s for new product launches, research projects, or daily office operations. You’ll also forecast supply needs and purchase strategically to keep things running smoothly. You’ll be responsible for managing vendor relationships like a pro, ensuring clear communication and timely deliveries. You’ll also optimize workflows and processes, leveraging tools like Google Workspace and NetSuite (yes, manual entries are still part of the mix, but you’ll help improve that too). If you thrive in a fast-moving environment, enjoy problem-solving, and want to shape procurement processes that scale with growth—this is the role for you!

**This is an on-site role based in our Philadelphia, PA office, requiring five days per week for the first 90 days. After that, the position transitions to a hybrid schedule.**

Core Functions/Duties  

• Oversee supplier purchasing, forecasting, and delivery, managing a mix of manual and automated procurement systems.
• Research, identify, and purchase high-quality materials and products to meet business requirements for production, R&D, and office supplies.
• Develop and manage Procure to Pay (P2P) processes to streamline procurement activities.
• Utilize the ERP system to maintain required inventory levels in line with the demand plan.
• Negotiate prices with suppliers and vendors, execute supply contracts, and manage Purchase Price Variance (PPV).
• Manage and support contract manufacturers, ensuring efficient inbound and outbound parts flow and finished goods (FGs) handling.
• Coordinate and prioritize orders with suppliers, ensuring timely delivery based on production and project timelines.
• Manage product expediting as needed to mitigate supply delays and support production schedules.
• Verify supplier quotes, process RFQs (Request for Quotes), and place Purchase Orders (POs) in the ERP system for external suppliers and vendors.
• Generate and analyze reports on delivery performance, costs, and vendor management.
• Assist the Director of Supply Chain in monitoring inventory levels, performing cost analysis, maintaining safety stock, and developing procurement process improvements.
• Manage budgets and Bill of Materials (BOM) costs, ensuring cost control and financial accuracy in procurement.
• Support purchasing needs across multiple departments, including New Product Introduction (NPI), Engineering, and office supply management.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Compensation range for this role begins at $60,000 + bonus + equity

All full-time employees receive access to comprehensive benefits including:

• Health insurance plan - we cover 75% for employees, spouses, and children. 
• Flexible paid time off – take the time off that you need.
• 401K with company match – we want to help you meet your future financial goals.
• Equity stock options - your opportunity to share in the success of the company.

Qualifications

WHO YOU ARE

PASSION – you thrive on creativity and invention and you understand how your work can impact the greater good.   

ACCOUNTABILITY – people can count on you to do what you say, to take ownership of your performance, and to work hard to accomplish your goals.

INTEGRITY – you act with sound judgment, honesty, dependability, and consistency.

INCLUSION – you create an environment which fosters authenticity, diversity, innovation, collaboration, and respect.

ENTREPRENEURIAL – you enjoy working in a continuously evolving environment where everyone’s contribution is valued and essential.

MISSION-DRIVEN – you’re excited about renewable energy and you have a passion for clean technology. 

WHAT YOU'LL NEED

Education

Bachelor’s Degree in any discipline, preferred

• Supply Chain Procurement certification, preferred

Required Experience

• 2-5 years of experience in a similar role, preferably a purchasing role in an industrial manufacturing environment.
• Proven experience in vendor and supplier management, including leading effective negotiation on price and lead times. 
• Experience with relationship building and ensuring customer-focused procurement solutions.
• Proficiency in ERP systems with hands-on experience in managing procurement processes.
• Demonstrated ability to work effectively in cross-functional teams, ensuring alignment across departments.
• Strong familiarity with Google Suite products for efficient communication, documentation, and data management.
• Exceptional organizational and planning skills to manage multiple priorities and procurement processes efficiently.
• Excellent analytical thinking and communication abilities, with a focus on fostering strong partnerships both internally and externally.

Preferred Experience

• Experience working with multiple ERP systems, with specific expertise in NetSuite ERP.
• Solid background in accounting and/or bookkeeping, ensuring accurate financial tracking and reporting within the procurement process

Work Environment/Physical Demands: Must have the ability to work on a computer for extended periods of time with or without accommodation. Must be able to lift 50+ pounds.