Payroll Administrator

What We Do 

At C.A. Carlin, we take brands to new heights. We are one of the leading privately held sales agencies in the industry. Thanks to nimble growth and associations with our operating partners, C.A. Fortune and C.A. Ferolie, we have built brand value that is unlike any other in the CPG industry.  

Who We Are 

Since our start in 1962, we have built industry relationships on the foundation of trust and action. We turn information into insight. We convert insight into programs. We drive programs that consistently deliver results to our clients, on their timeline. We have more than 300 associates and multiple offices throughout the country. We represent top brands in many categories such as confection, snack, grocery, beverage, frozen, dairy etc. 

Overview of the Role 

• The Payroll Administrator will work closely with the People Operations Senior Manager and primarily be responsible for processing and managing the administration of bi-weekly payroll in ADP Workforce Now, assist with the administration of employee benefit programs and services, primarily focused monthly billing reconciliation for benefit programs, and act as the first point of contact for all payroll, and benefit inquiries.   
• This position requires someone who has strong attention to detail, effective communication and problem-solving abilities, prior history of managing multiple payrolls, the ability deal with sensitive and highly confidential information in a productive and organized way.  
• Location: Remote; if local to Schaumburg, IL hybrid schedule is observed, must be in office Tuesday & Thursday
• At C.A. we’re not looking for perfection, just people that want to commit to a us and grow their careers long-term. We are on a mission to build better brands that inspire healthier lifestyles for consumers and their families. If you’re looking for a sign to apply, here it is! 

What You’ll do at C.A. Carlin

• Process, review, and balance bi-weekly payroll utilizing ADP’s Workforce Now payroll system for roughly 400 employees
• Ensure payroll transactions are processed correctly for time, earnings, benefits, deductions, taxes, including federal, state, and local wage, and hour laws, garnishments, and other items that affect pay &/or company liability  
• Audit to ensure accurate calculation of wages, bonuses, company deductions, and tax withholdings. Analyze various reports to ensure accuracy and completeness of payroll  
• Resolve payroll discrepancies by collecting and analyzing information  
• Assist managers with timecard issues prior to processing to ensure that all employees are paid correctly and timely  
• Provide the highest level of customer service as needed and respond to a variety of payroll inquiries in a timely manner, including but not limited to garnishment and child support verifications  
• Assist with the administration of employee benefit programs and services, primarily focused on employee health and welfare plans and the delivery and administration of other total rewards programs, including 401(k)   
• Monthly finance reporting
• Compile, analyze, and report on data, as needed   
• Review and analyze changes to state and federal laws pertaining to benefits and reports necessary or suggested changes   
• Coordinate and conduct regular Total Reward program training sessions to keep employees and management teams informed on company total reward offerings  
• Maintain Total Reward email inbox by investigating and resolving potential issues and responding to employee questions and concerns  
    

What You Should Bring to the Table 

• 1-3 years of experience in administering and managing multiple bi-weekly payrolls  
• Must have payroll experience with ADP Workforce Now  
• General understanding of employee benefits   
• Experience with end of year payroll reporting 
• Solid knowledge of payroll best practices and general accounting principles  
• Detail-oriented, organized and able to manage multiple priorities that may be constantly changing  
• Self-driven, flexible, and highly energetic with strong analytical, written, and verbal communication skills  
• Ability to work effectively and efficiently both independently and collaboratively  
• Knowledge of Outlook resources and MS Office software including, Excel, Word, and PowerPoint  

You Will Stand Out if You Have  

• Years of ADP Workforce Now experience
• Extensive state and federal tax experience
• The ability to manage multiple projects, meet deadlines, communicate effectively, and strong problem-solving skills  
• Excellent communication and interpersonal skills  

Perks  

• 16 days of PTO 
• 11 paid company holidays per year  
• 2 paid volunteer days per year  
• 3 months fully paid parental leave (regardless of gender)  
• Medical, dental, and vision  
• Paid company life insurance  
• 401k with company match  
• Summer hours (half day Fridays from Memorial Day thru Labor Day)  

Come As You Are  

• C.A. is committed to making our company more inclusive. Diversity fuels our innovation and better connects us to our clients, our colleagues, and our communities. Based on research, we know that women and other marginalized groups tend to apply to roles only when their experience perfectly matches the job description. That said, we encourage you to apply if you meet the majority of qualifications, especially if this role aligns with your career trajectory.