Office Manager

Roche fosters diversity, equity and inclusion, representing the communities we serve. When dealing with healthcare on a global scale, diversity is an essential ingredient to success. We believe that inclusion is key to understanding people’s varied healthcare needs. Together, we embrace individuality and share a passion for exceptional care. Join Roche, where every voice matters.

The Position

As Office Manager, you will provide administrative support to the Country Manager in terms of corporate event management and administrative support. You will also play an instrumental role in leading company culture initiatives along the year.

Office Management:

• Confidential administrative management GM/CM related activities/documents 

• Lead Grants and Donation process as per affiliate SOP. 

• Support statutory activities in partnership with external lawyer (AGE, AGO, BoD, Delegation of duties…) 

• Lead the planning, scheduling, and execution of various and complex events, such as inaugurations, town halls, Enabling Team meetings, and other engagement or business events.

• Create and manage budgets for events, track expenses, and ensure cost-effectiveness.

• Develop and maintain strong working relationships with internal departments and external partners.

• Coordinate Roche Algeria Gsite maintenance and update

Administrative Support:

• Manage calendars, workshops, and events for the organization for GM led activities and corporate initiatives.

• Handle financial support tasks, such as processing purchase orders (POs), invoices, and statements of work.

• Plan and schedule diverse types of meetings (e.g., events, offsites, interviews, stakeholder meetups) across multiple time zones for internal and external stakeholders, ensuring high confidentiality.

• Administrative support to communication activities in partnership with the Communication and Policy Lead as well as Government affairs Lead (implementation logistic and admin support activities)

• Coordinate with the agency on social media strategy execution

Operational Efficiency:

• Schedule appointments, manage travel itineraries, and coordinate related arrangements for GM/CM and senior invitees.

• Prepare and manage expense reports through to settlement.

• Prepare and analyze complex trends, reports, and presentations using data from various sources.

• Assist in preparing budget and project reports as required.

• Research, collect, compile, and analyze diverse data and information requests.

• Identify bottlenecks in administrative processes and suggest improvements to enhance efficiency.

Mindset and Competencies

• Precise, focused, and accountable in all tasks.

• High level of organizational and logistical skills.

• Ability to multitask effectively in a fast-paced environment.

• Excellent overall communication and interpersonal skills.

• Ability to work under pressure. Sense of urgency. Multiple tasking.

• Strong organization skills and attention to detail

• Good communication skills

• Good time and priority management

• Strong team player

• Open-minded and flexible

• Customer service orientated

• Entrepreneurial spirit with strong partnership skills 

• Growth mindset, coaching, active listening 

• Ability to learn and self-challenge quickly, take risks and experiment, and contribute to the learning cycle by sharing knowledge with others inside and outside

• Autonomous and altruistic in supporting the global network

• High sense of integrity in everything he/she does (ie open, honest, ethical and authentic)

• Facilitator leveraging internal and external networks to create value, share and scale.

Qualifications: 

• Minimum 3 years of experience in office administration, event management, supplier coordination, and high-level stakeholder management.

• Good communication and writing skills.  

• Good listening and negotiation skills 

• Strong master of software applications (excel, word and PowerPoint)

• Proficiency in French and English.

Who we are

At Roche, more than 100,000 people across 100 countries are pushing back the frontiers of healthcare. Working together, we’ve become one of the world’s leading research-focused healthcare groups. Our success is built on innovation, curiosity and diversity.

Roche is an Equal Opportunity Employer.