Workplace and Administrative Manager

Who we are 

Our name is inspired by Theodore Roosevelt’s ‘Citizenship in a Republic’ speech, which pays homage to the ‘(hu)man in the Arena’. To us, entering the Arena means committing oneself fully and accepting the risk of failure in the pursuit of an audacious, worthy cause.

We’re a close-knit tribe of scientists and builders exploring the boundaries of how artificial intelligence can benefit humanity. If you share our passion for delving deep into real-world problems and solving them with fully autonomous AI, join us in the Arena.

What we do

Our collective future is being built in the physical world, but the builders of tomorrow’s technology can no longer rely on yesterday’s tools. At Arena, we’re building the world’s first AI industrial engineer designed to solve the most complex hardware and manufacturing challenges. Our product, Atlas, is built with an understanding of the behavior of physical systems, powered by a superior knowledge of core domains of physics. Paired with its ability to reason about multimodal industrial data, Atlas can test, debug, optimize, and repair physical systems and products in the real world. Arena is trusted by some of the most advanced industrial companies in the world (AMD, Bausch & Lomb), we're rapidly scaling into the defense, automotive, and pharmaceuticals industries, and we’re just getting started.

The Role
We’re seeking an organized, dynamic, and solutions-oriented Workplace Experience Lead to take ownership of shaping a vibrant and seamless office experience at Arena’s NYC headquarters. With a team of ~50 team members working on-site, this role is essential for ensuring that our office runs smoothly and our culture continues to thrive. You’ll be the first point of contact for employees, visitors, and vendors, playing a key role in fostering an inclusive, energetic atmosphere that reflects Arena’s values. From managing day-to-day operations to driving employee engagement initiatives, you will proactively enhance the office experience and ensure it supports both productivity and team satisfaction. Your success will come from anticipating needs, taking initiative, and continuously evolving the way we work and connect in the office.

How you will contribute

• Office Environment: You will maintain a welcoming, well-stocked, and comfortable office environment. This includes overseeing office supplies, snack inventory, and ordering needs, ensuring that everything is in place for a smooth and productive day-to-day experience. You’ll anticipate requirements and manage any adjustments proactively.
• Operations & Project Management: Fully own office operations and budget, negotiate contracts and manage ongoing service agreements and vendor relationships (e.g., cleaning, maintenance, etc.) to ensure cost-effectiveness and quality service. Partner with internal stakeholders on broader team initiatives (e.g. the logistics for the annual all-company offsite and organizing team swag).
• Employee Experience: As a key partner in employee satisfaction, you’ll enhance the team experience by supporting onboarding and offboarding, offering administrative support, and identifying new ways to improve the overall employee experience. 
• Culture Champion: Act as an office culture champion by organizing office events, team-building activities, and celebrations that promote connection, inclusivity, and fun, and take advantage of everything New York City has to offer

You have

• Previous experience as an office manager, administrative assistant, or in an operations-focused role 
• Exceptional organizational, time-management, and problem-solving skills
• Knowledge of office software tools (e.g. Google Workspace, Envoy)
• Strong professional communication skills
• The ability to be present in the office five days a week 

Benefits & Perks Include:

• 99% of the monthly premium for Aetna medical insurance, plus vision and dental coverage
• 401(k) Retirement Plan
• Unlimited PTO
• Lunch every day from local restaurants via Sharebite

The base salary range for this position is $70,000 - $100,000 yr. However, base pay offered may vary depending on job-related knowledge, skills, and experience. In addition to base salary, we also offer competitive equity and benefits packages.